If your school is preparing next year's timetable, you must complete Phase 1 of Year-End Preparation first, because Timetabler needs this information before timetable setup can begin. These steps will not affect your final results, provided you follow them as set out below.
My School > Curriculum > Year-End Preparation
Complete the 11 items in order, from top to bottom.
Terms: Create next year's terms by copying the current year's terms. Correct the term dates for Learners, Educators and Staff by double-clicking a date. Staff should have one term running from 1 January to 31 December, so leave and absences can be captured during school holidays.
Waitlist Admissions: Admit or decline learners on the waitlist for each grade.
Re-registrations: Indicate which current learners will re-register or leave next year.
Promotions: For timetabling, promote all learners temporarily, so each learner has a record and subjects can be allocated for next year. See the note below on protecting your final results.
Class Grouping: Indicate the number of classes needed and the method used to allocate learners. This is only available once re-registrations and promotions are complete for all grades.
Class Setup: Set up classrooms and allocate register class names and educators for all classes, not only those you will use in Timetabler. New classroom allocations only show on the d6 Communicator App after the final roll-over.
Copy Learning Programmes: For each grade, select Copy Year to Year to copy the curriculum structure, subject choices, assessments and formulas to next year.
Select Subjects offered: Go to My School > Curriculum > Setup Learning Program > "Next year" > Term 1. Select the subjects offered next year for each grade and move them to the right. Submit.
Subject Choices per Learner: Allocate subjects one learner at a time, for example for new learners and Grade 10 learners with new subject choices.
Subject Choices per Subject: Link a whole cohort to a subject in bulk.
Subject Choices per Group: Allocate subjects to entire grades or register classes.
Link Staff Member Subjects: Allocate the subjects each teacher will teach next year. Click Copy Previous Year to keep the same subjects.
Protecting your final results after Promotions
Once the information has been imported into Timetabler, go to My School > Curriculum > Promotion Requirements > Final Decisions and click Use calculated decision for all for each grade.
Do this before you moderate any marks. This button resets all moderated marks to the calculated mark.
Ask your Superuser to grant View-and-Change rights to sections 1.1, 1.2, 1.3, 2.1, 2.2, 4.1, 4.2 and 4.3 before continuing.
No. Phase 2 finalises the roll-over and is not needed for timetable preparation. After completing it, some current-year reports and information are no longer available, so only complete it once final marks are submitted and the last SA-SAMS export is finalised.
Step-by-step guides: How to complete the Admin Year-End process
Yes. Phase 1 can be completed before final marks are entered, particularly to set up next year's timetable. Phase 2 must only be started after all final marks are entered and verified, and all SA-SAMS and Valistractor submissions are complete.
You cannot return to the previous year to redo the final submission, and restoring the previous year carries a substantial cost. Contact the School Management Support Team immediately by logging a ticket at My Home > Send an email request, or by emailing support@d6.co.za.
No, provided you click Use calculated decision for all for each grade at My School > Curriculum > Promotion Requirements > Final Decisions once the data is in Timetabler. Do this before moderating any marks, because the button resets moderated marks to the calculated mark.
In the new year, before the tenth school day. This is when learner numbers are verified for invoicing, so completing it late may affect your school's billing.
Last updated: October 2026 | Version 2.0