The School Teams module enables administrators to define permanent house sport teams and manage annual sport team configurations. This module supports rule-based learner allocation and colour identification for reporting.

My School > General > School Activities: School Teams

Purpose of this function

• Permanent school teams: Define school teams in both Afrikaans and English, with colour identifiers for reporting.

• Annual team configurations: Link permanent teams to academic years and assign team managers.

• Rule-based allocations: Automatically or manually assign learners to teams using Learner Surname, Register Class, Round Robin, or Demographic criteria.

How do I set up permanent school teams?

Step 1: Add a new school team

1. Navigate to My School > General > School Activities: School Teams.

2. Click Add Team.

3. Enter the team name in Afrikaans and English in the respective name fields.

4. Select the team colour from the available options.

5. Click Save to create the record.

Step 2: Edit an existing school team

1. Double-click on any field in the team record to activate it for editing.

2. Update the Afrikaans name, English name or colour as required.

3. Click Save to confirm changes.

Step 3: Edit colour definitions

1. Click Colour Definitions.

2. Double-click on the colour code field for the relevant entry.

3. Adjust the colour value and click Accept Changes.

How do I set up annual house sport teams?

Step 1: Select teams for the academic year

1. Click the tab Step 1: Select teams for 20XX.

2. Select the desired teams from the left panel.

3. Click the right arrow to place them in the active configuration for that year.

Step 2: Assign team managers

1. Click the tab Step 2: Select team managers for 20XX.

2. Select a team from the Teams list and the team manager from the left panel.

3. Click the right arrow to assign the manager to the team. Repeat for each team.

4. Click Save once all managers have been assigned.

How do I set up rules for learner allocation?

The system supports four allocation methods: Learner Surname, Register Class, Round Robin and Demographics. The process must be completed in sequence.

Step 1: Configure the allocation method

• Learner Surname: Click Learner Surnames, select the alphabet letters per team, click the right arrow, and click Save.

• Register Class: Click the Register Class icon, select the register class, click > to assign to a team, and click Save.

• Round Robin: Click Round Robin, select a sorting method (Per School, Per Grade or Per Register Class), and click Save.

• Demographics: Click Demographics, select age/gender/ethnic group criteria, and click Save.

Step 2: Apply the allocation rule

1. Click Step 2: Apply rule type.

2. Click on the allocation method configured in Step 1.

3. The system immediately applies the rule to all qualifying learners.

Step 3: Create exceptions

1. Click Step 3: Create exceptions.

2. Select the target team, grade and learner from the respective lists.

3. Click the right arrow to manually assign the learner.

4. Click Save.

Frequently asked questions

Can a learner belong to more than one team?

No. Each learner can only be assigned to one team at any given time. When a learner is assigned to a new team via Step 3 (Exceptions), the previous team assignment is replaced.

What happens if I change the manager for a team?

Team manager changes take effect immediately but do not affect the learners already assigned to the team. Learners remain assigned to the team, just with a new manager.

Can I assign many learners to teams at once?

Yes. By using one of the four allocation methods in Steps 1 and 2, you can automatically assign all qualifying learners.