How to generate a ledger details report

How to generate a ledger details report

The Ledger Details report generates a detailed financial ledger for selected accounts. The report can be viewed as a PDF or exported to Excel. This article explains how to configure and generate the report.

Reports > Finances > Transactions > Ledger Details

How do I generate a ledger details report?

  1. Choose the period for which the report must be generated.

  2. Choose the file format: PDF or Excel.

  3. Choose if you want to print a budget summary or not.

  4. Choose to sort accounts by description or by code.

  5. Choose to display all, active, or closed accounts.

  6. Click the relevant account in the left column and click the arrow button to move it to the right column.

  7. Click Preview to generate the report. If you chose PDF, Adobe Acrobat Reader is required to view the document.

Frequently asked questions

Can I export the ledger details to Excel?

Yes. In step 2, choose Excel as the file format. The report will be exported as a spreadsheet instead of a PDF.

Can I generate the report for multiple accounts at once?

Yes. Move all required accounts from the left column to the right column before clicking Preview.

Can I filter the report to show only active accounts?

Yes. Use the account status dropdown to select Active, Closed, or All accounts before selecting the account(s) to include.

What is the difference between the Ledger Details and the Cashbook report?

The Ledger Details report shows a detailed breakdown of transactions per account. The Cashbook Report provides a summary view of cash movements. Use Ledger Details for a full transaction history of specific accounts.

What software do I need to view the PDF report?

You will need Adobe Acrobat Reader or a compatible PDF viewer installed on your device.

Last updated: March 2026  |  Version 1.0

© Copyright d6 group (Pty) Ltd.

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