The Payments function allows you to process or search for payments made from the school to an individual or institution.
Finances > Cashbook > Payments
Click Make a payment.
Select the payment type. Choose System for general payments. Bank Statement payments are rarely used.
Select the date of payment.
Enter the recipient from the list, or type a new recipient next to the dropdown.
Select the bank account from which the payment is allocated.
Select the payment method (e.g. Cheque or Electronic). If Electronic, enter the payment number.
Enter the total amount and a description.
Select the account number or account name and adjust the amount and description per line if required.
Use Add lines or Delete lines to manage line items.
Click Continue to process. The payment entry is now listed and can be previewed by clicking Preview.
On the Payments screen, filter by account number, account name, or payment dates.
Create and post a journal from the incorrect GL account to the correct one. For example, if Bank Charges were debited to Stationery by mistake: create a journal crediting Stationery and debiting Bank Charges. Post the journal to reflect the correction on both affected accounts.
Last updated: March 2026 | Version 1.0