How to set up and manage Subject Groups
Subject Groups are academic clusters used to group learners who attend the same subject together. Unlike Register Classes (used for administration and attendance), Subject Groups are strictly for academic delivery, mark capture and timetabling.
My School > Curriculum > Learner Subjects > Subject Groups
How do I create a Subject Group?
Select the Year, Grade, Curriculum, Learning Program (term) and relevant Subjects.
Click + Add New.
Enter a descriptive Group Name (e.g. Gr 9A / K1 ).
Select the Classroom. If a room is missing, ensure it is set to Active at My School > Staff > Classrooms.
Assign the primary Teacher. If a teacher is missing, verify they are active and assigned to an educational phase category at My School > Staff > Staff.
Select the Tuition Language.
Set the Status to Active.
Click Accept Changes.
How do I manage group details?
Active Learners: Click the number to view the list under Subject group allocation or My School > Curriculum > Learner Subjects > Subject Group Allocations.
Non-Active Learners: Learners who have left but remain linked for historical marking.
Marks Capturers: Click the number to add or remove staff with permission to enter marks for the group (move names between Available and Assigned columns).
Frequently asked questions
Why can’t I create a Subject Group for a specific subject?
The subject must first be allocated to the grade in Step 1 of the Learning Programme Setup before a Subject Group can be created for it. The system follows a hierarchy: Subject > Subject Group > Learner Allocation.
What is the difference between making a group Inactive vs Deleted?
Inactive hides the group but preserves all data and can be reversed. Deleted is permanent — it removes the underlying database pointers and cannot be undone. Use Inactive to temporarily hide groups.
Last updated: March 2026 | Version 4.0
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