This guide covers the four steps of the academic cycle in d6: creating and managing class lists, assigning marks capturing rights, capturing and managing learner marks, and setting up and generating report cards. Work through the sections in order, with a link to the detailed article for each.
My School > People > Learners | Reports > Learners > Learner Reports: Class Lists
Class lists start with class grouping and register class setup, and end with the printable Class Lists report.
Class grouping: divide learners into classes for the next academic year. This is a year-end function that becomes available in the fourth quarter and can only be done after the re-registration and promotion procedures have been completed. Read more: How to manage Class Grouping
Set up register classes: assign educators to classrooms and configure the foundation for attendance and class management. Complete class grouping and class designation before starting — this process cannot be reversed at year-end. Read more: Set up register classes
Generate class lists: navigate to Reports > Learners > Learner Reports: Class Lists to generate a document displaying all learners in a class group, with optional learner information fields. Ensure all new learners have been linked to their class groups first. Read more: Class Lists
My School > System > Curriculum > Curriculum Setup > Marks Capture Rights
Marks capturing rights control which staff members may enter and edit marks for which subjects and grades. Educators without these rights cannot capture marks.
Navigate to My School > System > Curriculum > Curriculum Setup > Marks Capture Rights.
Assign rights via the roles (Subject Heads and Subject Group Teachers) or allocate rights manually per staff member.
Save — the educator can now capture marks for their allocated subjects and grades.
Read more: How to manage Marks Capture Rights
My School > People > Learners > Learner Marks
Marks can be captured in two ways, depending on the situation:
Marks per Group: capture marks in bulk for a complete subject group — the standard way educators enter assessment marks each cycle. Read more: How to capture marks per group
Marks per Learner: capture marks for a specific learner across all their subjects within a cycle — ideal for learners who join the school mid-year, so their previous academic history is accurately captured for reporting. Read more: How to capture marks per learner or per group
For a full walkthrough aimed at educators — from checking access rights through entering marks to generating reports — see the Educator complete guide to capturing marks.
My School > System: Curriculum > Databases: Report Card Templates | Reports > Learners: Report Cards
Set up the template first: the Report Card Templates module configures the layout, data visibility and formatting of the report card — font sizes, mark columns and which sections are included. Read more: How to set up Report Card Templates
Generate the report cards: the Report Cards module consolidates academic marks, attendance records and educator remarks into the template, ready to print or email directly to parents. Read more: How to generate Report Cards
The learner has most likely not been linked to their class group. Link the learner to the correct class group and generate the class list again.
The educator has not been given marks capturing rights for that subject and grade. Assign the rights under My School > System > Curriculum > Curriculum Setup > Marks Capture Rights, either via the Subject Heads and Subject Group Teachers roles or manually.
Use Marks per Group for normal bulk capturing of a whole subject group each cycle. Use Marks per Learner for individual adjustments or for learners who join the school mid-year and need their academic history captured.
Yes. Once generated, report cards can be printed or emailed directly to parents from the Report Cards module.
Last updated: July 2026 | Version 1.0