The Subject Group Lists report generates a printable record of learners categorised by subject and educator. It is used as a physical mark sheet or attendance register, with customisable blank columns for manual data entry before digital capturing.

Reports > Learners > Marks and Achievements > Subject Group Lists

Step 1: Define selection criteria (Subject Groups tab)

1. Select the Academic Year and Term.

2. Select the Grade and Subject (all subjects or a single subject).

3. Filter by Teacher or select All Teachers.

4. Select the grouping: Gender or No Grouping.

5. Select Current Learners or All Learners (including departed learners).

6. Select whether to filter by Subject Groups or Grade.

Step 2: Configure layout and content (Print Options tab)

1. Select the Print Names format (e.g. Surname Nickname or full names), Sort order and Page orientation (Portrait or Landscape).

2. Select additional Learner information to appear on the list (e.g. Date of birth, Admission number) by moving it from left to right.

3. Add Custom Columns for handwriting: type the column heading in the white block, move it to the right, and define the heading (e.g. Assignment 1 or Signature).

Step 3: Generate the report

• Click Preview to generate a PDF.

• Click Excel for further digital processing. Export rights are managed by your Superuser.

Frequently asked questions

Why is the Excel button inactive?

The Excel export button is only available for users with the “May use Excel export function” permission on their profile. Contact your Superuser to activate this right.

Why do no groups appear in the selection list?

This indicates that subject groups for the selected term have not yet been created or linked to educators. First complete the Subject Groups setup under My School > Curriculum > Learner Subjects > Subject Groups.

How do I include departed learners in the report?

Select All Learners (instead of Current Learners) to include departed learners for final record keeping and audit purposes.