How to generate a learner absentees report

How to generate a learner absentees report

The Absentees Report allows staff to generate a report on learner absenteeism based on custom filter selections. This article explains how to configure and generate the report.

Reports > Learners > Managements:  Absentees

How do I generate an absentees report?

The screenshot below shows the absentees report configuration screen.

  1. Make your filter selections at the top of the screen to configure the report to best suit your needs.

  2. Click Preview to generate the report as a PDF file.

Frequently asked questions

What is the difference between the Absentees Report and the Attendance Register?

The Absentees Report shows past absenteeism data already recorded in the system. The Attendance Register is a document used to record attendance going forward. Use Attendance Registers to capture attendance and the Absentees Report to view historical data.

Can I filter the report by a specific grade or class?

Yes. Use the filter options at the top of the screen to narrow the report by grade, class, date range, or other available criteria before clicking Preview.

What format is the absentees report generated in?

The report is generated as a PDF file. You will need Adobe Acrobat Reader or a compatible PDF viewer to open and print the document.

Where is learner absenteeism captured in the system?

Absenteeism is captured at My School >  People  >  Learners > Attendance:  Absentees or My School > People  > Learners > Attendance:  Learner Leave. The Absentees Report then draws on this recorded data.

Can I export the absentees report to Excel?

The default output is PDF via the Preview button. Check the report options on screen — some absentee report variants offer an Export to Excel button depending on your user rights and the report type selected.

Last updated: March 2026  |  Version 2.0

© Copyright d6 group (Pty) Ltd.

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