How to generate Debtor Account Statements

How to generate Debtor Account Statements

The Account Statements function generates statements for debtors, collectors and other debtors. Statements can be printed, mailed or emailed. Google Chrome is recommended.

Finances > Debtors >  Account Statements

How do debtor statements work?

  • Each learner has one accountable person. Only one account per accountable person is printed. Learners sharing a family code but with different accountable persons each get a separate statement.

  • If Parent 2 has a valid email and is set to receive statements by email, the statement is sent to both the accountable person and Parent 2.

  • Debtors with a $ symbol have been handed over to collectors.

How do I generate statements?

  1. Choose: Bulk print/view all; Bulk print/view for statements that cannot be emailed; or Bulk email account statements.

  2. Select the Date of statement.

  3. Under Statement for: choose Debtors, Collectors or Other Debtors.

  4. Under Statement of: choose All debtor accounts, current learners only, learners no longer at school, specific accounts, or register classes.

  5. Set all Print Options (header, period, columns, notes, language, age analysis, etc.).

  6. Move the relevant families from left to right, then choose to email or preview/print.

Frequently asked questions

Can I print a statement for Other Debtors?

Yes. Under Statement for, select Other Debtors or Collectors. The process is the same as for school debtor statements.

Last updated: March 2026  |  Version 3.0

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