The Reports module generates official learner progress documents for internal and external distribution. It consolidates academic marks, attendance records and educator comments into professional templates that can be printed or emailed directly to parents.

Reports > Learners > Marks and Achievements > Reports

How do I set up and generate reports?

1. Report Template: Select a pre-configured report template. To edit it, go to My School > Curriculum > Databases > Report Template.

2. Year, Term and Curriculum: Select the relevant academic year, term and curriculum.

3. Pass Requirements: For year-end reports, select Promotion Mark (not Term 4 results) to apply the correct promotion formulas.

4. Language: Select English, Afrikaans or Specific Language of Instruction for parallel-medium schools.

5. Print reports for: Select Register Classes, Current Learners, Departed Learners, House Sports Teams or a specific language of instruction.

6. Click Generate Reports to create a PDF bundle for printing or download.

How do I email reports to parents?

1. Click Email Reports at the bottom of the page. The system identifies parents with valid email addresses marked as Receive Communication on the learner profile.

2. Use placeholder tags (e.g. [Learner Name]) to personalise the message.

3. This function requires the May release reports via email communication right.

Frequently asked questions

Why is the Email Reports button not visible?

You are missing either the May release reports via email communication right or the 2.1.2 Print report cards programme right. Contact your Superuser to assign the correct rights.

Why must I select Promotion Mark for year-end reports?

Term results do not apply the statutory weightings required for promotion. Promotion Mark uses the correct promotion formulas for the final year-end result.