Importing Learners in Bulk

Importing Learners in Bulk

Overview

This article explains how to import multiple learners at once into the d6 school management solution using an Excel template.

My School > Learners > Learners > Import Learners

Purpose of feature

Bulk importing allows schools to enrol large numbers of learners simultaneously. This is particularly useful at the start of a new year or when migrating from another system.

Step-by-step instructions

  1. Navigate to Import Learners.

  2. Click Download Template to get the Excel import file.

  3. Important: Do not change or rename any column headings in the template.

  4. Complete the required fields. Use country codes without the "+" symbol (e.g., 27 for South Africa).

  5. Save and upload the completed file using the Import button.

  6. Open the Imported Data tab to review results. Errors are highlighted by colour code — correct any flagged rows and re-upload.

Notes

  • Mandatory fields: Ethnicity and gender must be included for LURITS/CEMIS compliance.

  • Family linking: Learners can be linked to existing family accounts by including the correct family code.

Frequently asked questions

How do I import multiple learners at once?

Navigate to My School > Learners > Learners > Import Learners, download the Excel template, complete the fields without changing column headings, and upload the file. Review results on the Imported Data tab.

Why are some rows showing errors after import?

Common causes include missing mandatory fields (ethnicity, gender), incorrect phone number formats, or duplicate ID numbers. Correct the flagged rows and re-upload.

Can I change the column headings in the template?

No. The column headings must remain exactly as provided. Changing them will cause the import to fail.

Last updated: March 2026  |  Version 2.0

© Copyright d6 group (Pty) Ltd.

    • Related Articles

    • Import Lurits Files

      My School > Compliance > Import Lurits Files Type <ctrl> <f> to search for words in the article. LURITS Numbers The only way to obtain learner LURITS numbers in bulk for learners and educators is to submit the deployed SA-SAMS database regularly to ...

    • Import Assets

      Assets can be entered in bulk on an Excel sheet. Upon completion, the data can be imported into the Asset list where it will be displayed per item. IMPORTANT: If you need to add additional items after an import, clear the Excel sheet before adding ...

    • Learners

      Overview The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing ...

    • Learners

      Overview The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing ...

    • Learners Overview

      Overview The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing ...