The Income Statement report displays all school income and expenditure for a selected period. It is generated as a PDF document.

Reports > Finances > Transactions > Income Statement

How do I generate an income statement?

1. Select the reporting structure: Budget Categories (all income and expenditure per budget category — a profit prints as income, a loss as expenditure, regardless of account type) or Income and Expenditure (income above, expenditure below).

2. Select the period for which the report should run.

3. Select which income to report on: Invoiced (all automatic invoicing for the period) or Cash received (physical cash, card and EFT payments plus debtor journals).

4. Set the additional options: account detail, projects under a specific account, projects closing to balance sheet accounts, project detail, accounts/projects with a zero balance, budget and budget percentages.

5. Select the budget items on the left-hand side and click the double arrows to allocate them. Use Up and Down to change the order.

6. Click Preview to generate the report as a PDF. Adobe Acrobat Reader is required to view it.

Frequently asked questions

What is the difference between Budget Categories and Income and Expenditure?

Budget Categories groups results per budget category — a category in profit prints as income, one in loss as expenditure, regardless of account type. Income and Expenditure uses a standard accounting layout with income above and expenditure below.

What is the difference between Invoiced and Cash received?

Invoiced reports on all automatic invoicing for the period. Cash received reports on actual payments received (cash, card, EFT) plus debtor journals — it does not reflect total invoicing.