Overview

The G-Suite for Education Setup module enables the integration between d6+ and Google Workspace for Education (formerly G Suite for Education). This integration allows d6+ to automatically create and manage Google Workspace accounts for all staff and learners at the school.

The integration does not connect directly to Google Classroom. Its function is to provision Google Workspace accounts, which are a prerequisite for using Google Classroom and other Google Workspace tools. Once accounts are provisioned through d6+, educators and learners can access Google Classroom independently using those accounts.

Navigation Path

My School > General > General:  G-Suite for Education Setup

Purpose of Feature

This feature enables the school to:

• Automatically create Google Workspace accounts for all registered staff and learners in d6+.
• Manage account provisioning from within the d6+ administration environment.
• Ensure all users have the accounts required to access Google Classroom and associated Google Workspace tools.

Prerequisites

Before configuring the G-Suite for Education integration in d6+, the following must be in place:

• The school must have an active Google Workspace for Education domain registered with Google.
• An administrator with Google Workspace super-admin rights must be available to authorise the integration.
• All staff and learner records in d6+ must be current and correctly captured, as account creation is based on data held in d6+.

Step-by-Step Instructions

1. Access the G-Suite Setup Module

2. Configure the Integration

3. Provision Accounts

[Clarification Required: confirm exact field names, sync frequency, and manual trigger options available in the current UI for account provisioning.]

System Behaviour

• Account creation in Google Workspace is driven by staff and learner data held in d6+. Inaccurate or incomplete records in d6+ will result in incorrectly provisioned accounts.
• The integration provisions accounts only. It does not manage Google Classroom classes, assignments, or content. These remain within Google Workspace and are managed by educators directly.
• When a learner or staff member is deactivated or removed in d6+, their Google Workspace account status may be affected depending on the sync configuration. [Clarification Required: confirm deactivation behaviour.]
• Account usernames and email addresses assigned by d6+ are generated based on the naming convention configured during setup. Changes to learner or staff names in d6+ after account creation may not automatically update the Google Workspace account.

Restrictions and Reasons

• The integration cannot be activated without a verified Google Workspace domain. Google requires domain verification before any third-party application can provision accounts. The school must complete domain setup with Google before configuring the d6+ integration.
• Super-admin authorisation is required. The permission scopes needed to create and manage user accounts within Google Workspace require super-admin level access. Standard administrator accounts do not have sufficient rights to authorise the integration.
• Existing accounts not provisioned through d6+ require manual review before integration. If the school has pre-existing Google Workspace accounts that were created outside of d6+, enabling the integration without first reconciling those accounts may result in duplicate accounts or access conflicts. Contact d6 Support to plan the migration correctly.
• Account data is sourced from d6+ records. Google Workspace accounts are created using the data held in d6+. Errors in staff or learner records — such as incorrect names or missing fields — will be reflected in the provisioned accounts. Ensure all records are accurate before enabling the integration.