The Journals function in d6 Finance allows authorised users to manually post entries directly between General Ledger accounts and Projects. This is used to make corrections, reverse incorrect postings, reallocate costs, or record any financial transaction that cannot be processed through the standard Cashbook module. All journal entries must balance before they can be posted, and once posted a journal becomes a permanent record.
Finances > General Ledger > Journals
Navigate to Finances > General Ledger > Journals and click Add Journal.
Select the date the journal must reflect. The Journal Number is automatically assigned and cannot be changed.
Enter a Description explaining the reason for the journal — this is compulsory.
Under Journal Items, select the relevant GL account or Project. Enter a line description, the amount, and whether the account must be Debited or Credited.
Click Add Line to add additional lines. The system pre-fills the balancing amount — adjust if needed. Tick the checkbox on a line and click Delete Line to remove it.
Once all lines are captured and the journal balances, click Continue. The journal is created with a Created status and still needs to be posted.
Under Choose Journals For, select the relevant date period and journal type (or All Journals).
Select the specific journal from the list. Click Preview for a printable PDF, or click Edit to make changes then Save.
Only journals with a Created status can be edited. Posted journals cannot be changed.
To post: Select the journal under Created, click Post Journal, and confirm with Yes.
To delete: Only Created journals can be deleted. Select the journal, click Delete, and confirm with Yes.
Select the journal under Posted, click Reverse Journal, and confirm with Yes.
A reversed journal is created with a Created status. It will not take effect until you go back and post it.
Balanced entries only: Total debits must equal total credits before a journal can be posted.
No posting to Control, Bank, or Payment Option accounts: These are managed through their respective sub-ledger modules.
No deletion of posted journals: Any correction must be made via a reversal journal.
Period restrictions: Journals cannot be posted to a locked financial period. Rules change during Year-End — refer to the Financial Year End article for details.
The journal must balance before it can be posted — total debits must equal total credits. The bottom balance indicator will show red if there is a discrepancy. Correct the amounts until it turns green, then click Continue.
No. You cannot post journals directly to any Control Account, Bank Account, or GL account linked to a Payment Option. These must be processed through their respective modules to maintain system integrity.
Post a reversal journal. Select the posted journal, click Reverse Journal, confirm, then go back and post the newly created reversal journal to have it take effect.
Last updated: April 2026 | Version 1.0