A receipt is a document proving that money was paid to and received by the school. The system supports multiple receipt types; the accounting entries are the same for all types — the cashbook is debited and the selected accounts or projects are credited.

Finance > Cashbook: Receipts

How to issue a receipt

1. Click Issue receipts and select the receipt type: School Debtors, Other Debtors, Collector, Direct, Project, or Register Class.

2. Select the family/recipient, date, bank account, and payment type (cash, card, electronic, or cheque).

3. Enter the amount and allocate it to the relevant payment options, projects, or accounts.

4. Ensure Balance not allocated shows zero, then click Continue.

Frequently asked questions

Can I cancel a receipt that is part of a deposit?

No. Receipts already included in a deposit cannot be cancelled. Receipts issued directly from a bank statement must be corrected via payments.

What is the difference between a Manual and System receipt?

Select Manual when the system is offline and you are working from a receipt book. Select System when online — the receipt number is assigned automatically.