How to set up Decision Methods
The Decision Methods module establishes the logical criteria used by the system to determine whether a learner is promoted, retained or progressed. Rules are configured per educational phase and are essential for generating accurate year-end results and promotion schedules.
My School > System > Curriculum > Promotion Requirements: Decision Methods
How do I create a Decision Method?
Select the Year and Learning Phase (e.g. Senior Phase or FET), then click Add.
Enter a descriptive Name in both English and Afrikaans.
Select the Type: Promotion or Endorsement (e.g. Bachelor’s Degree/Diploma).
Tip: If your school uses internal criteria rather than standard DOE methods, copy an existing DOE method and modify the relevant calculation rules to save time.
How do I define Decisions?
Navigate to the Decision tab and click Add.
Select a result from the Decision dropdown: Promoted, Retained, Progression with Adjustment or Progressed due to Phase/Age.
Enter the short codes (e.g. P, R, PROG) and full descriptions in both languages, then click Save.
How do I set the calculation logic?
Navigate to the Calculation Rules tab and click Add.
Define the criteria (e.g. Must pass Home Language at 50% or Must pass any 3 subjects at 40%).
Repeat for all decisions required for the phase, then click Save.
Frequently asked questions
Can I change the Learning Phase after starting to create a method?
No. The Learning Phase cannot be changed once method creation has begun. This prevents data cross-contamination and ensures phase-specific logic remains isolated for reporting accuracy.
Why must calculation rules be assigned to a specific decision?
The system requires a result container (e.g. Promoted) so it knows which verdict to trigger when the criteria are met. Rules without a linked decision cannot be evaluated.
Last updated: March 2026 | Version 4.0
© Copyright d6 group (Pty) Ltd.
Related Articles
Admin Year-End overview — how the process works
The Admin Year-End process (roll-over) must be completed by every school to create records for learners and staff for the following year. Start this process only after final marks have been entered, unless you are using the Timetabler program to set ...
How to set up Decision Guidelines
The Decision Guidelines module specifies the exact calculation method the system must use to determine promotion results for each grade — covering individual terms, Year Marks and Promotion Marks. For the FET Phase (Grades 10–12), it also manages ...
How to set up the School Setup module
The School Setup module is the foundational configuration for the d6 system. It establishes the school’s identity, physical location, governance structure and financial parameters. Accuracy here is critical — it drives LURITS submissions, DoE ...
How to set up school terms
Setting up terms is vital as the system is term-driven, and modules like curriculum require this as a foundation. In public schools it is typical to create 4 terms per year; private schools may use 3. Best practice is to create all terms for a given ...
How do I set up school houses?
School houses are organisational units within your school that enable you to group learners and staff for pastoral care, house competitions, and day-to-day management. This guide walks you through creating houses and allocating learners to them. My ...