How to generate a ledger detail report

How to generate a ledger detail report

The Ledger Detail report provides detailed information about individual financial entries for a chosen account and period.

Reports > Finance > Transactions: Ledger Detail

How do I generate a ledger detail report?

  1. Choose the period within which the report should run.

  2. Choose the format in which you want to view the report.

  3. Choose whether the budget summary should be printed.

  4. Choose whether accounts should be sorted by code or description by clicking the dropdown.

  5. Choose all, active or closed accounts.

  6. Select the specific account in the left column and click the arrow button to move it to the right.

  7. Click View to generate the report. 

Frequently asked questions

What is the difference between the Ledger Detail and the Cashbook Report?

The Ledger Detail report shows individual entries per account with full transaction details. The Cashbook Report provides a higher-level summary of transactions per account.

Can I select more than one account?

Yes. Select each account in the left column and move it to the right. Repeat for each additional account to be included in the report.

What software do I need to view the report?

The report is generated as a PDF, Excel Document or Google Sheet. You will need Adobe Acrobat Reader, Microsoft Excel, Google Sheets or another reader to open it.

Can I include only active accounts?

Yes. In step 5, choose the Active filter to display only active accounts.

Can I run the report for a specific date range?

Yes. In step 1, choose the start and end dates for the desired period.

Last updated: March 2026  |  Version 1.0

© Copyright d6 group (Pty) Ltd.

    • Related Articles

    • How to generate a cashbook report

      The Cashbook Report provides an overview of all financial transactions for a chosen account and period. The report is generated as a PDF document — you will need Adobe Acrobat Reader to view it. Reports > Finance > Transactions > Cashbook Report How ...

    • Projek Detail

      Generate a project detail report that displays transactions grouped by project, register class, or linked contacts. This helps you analyze financial activity by organizational structure. Reports > Finance > Transactions: Project Detail How do I ...

    • How to generate the General Ledger report

      The General Ledger report displays a list of all general ledger accounts in the system. Reports > Finance > Chart of Accounts: General Ledger How do I generate the report? Click Preview to generate the PDF.

    • How to generate a ledger details report

      The Ledger Details report generates a detailed financial ledger for selected accounts. The report can be viewed as a PDF or exported to Excel. This article explains how to configure and generate the report. Reports > Finances > Transactions > Ledger ...

    • General Ledger Journals

      The General Ledger Journals function is used to post entries directly to General Ledger accounts and Projects. It is not used for corrections to debtor accounts. Finance > General Ledger: Journals How do I post a journal? Select the date, type, and ...