A Subject Group is the organisational unit used to group learners for academic purposes. It determines which learners sit together in a class for a specific subject, who the teacher is, and in which classroom the lesson takes place.
My School > Curriculum > Learner Subjects > Subject Groups
This module enables administrators to link subjects to physical classrooms and specific educators. It forms the basis for mark capture lists per teacher, timetable integration and learner subject combinations.
Ensure the correct Year, Grade, Learning Programme, Term and Subject are selected in the filter section. Then click + Add new and complete the following:
Group name: Enter a unique name (e.g. Gr 9A Maths).
Classroom: Select the venue where lessons will take place.
Teacher: Select the primary educator.
Language of instruction: Select the language of teaching for this group.
Status: New groups are Active by default. Use Inactive if the group is temporarily not in use, and Deleted if the group must be permanently removed.
Mark capturers: Click the number in this column to grant additional staff (e.g. moderators) access to capture marks for this group.
Click Accept changes to save the data.
The columns for Active and Inactive learners show the current numbers. Click the number link to navigate to the Subject Group Allocation screen to add or move learners.
Inactive learners refers to learners who have left the school but are still linked to the group for historical mark reporting.
No. Deleted subject groups cannot be restored. Rather use Inactive if there is a possibility the group will be used again.
Departed learners remain visible under Inactive for compliance and historical accuracy — their marks must still be reflected in term and annual average calculations if they were part of the academic cycle.
Yes. Click the number in the Mark capturers column to grant additional staff (e.g. moderators or co-teachers) access to capture marks for the group.
Last updated: March 2026 | Version 4.1