Debit Orders

Debit Orders


Preview and Submit Debit Orders

  • You will see a list of all your previous submissions
  • Click on the plus to choose the month which you would like to submit for
  • Choose the month that you would like to submit debit orders for.
  • If the 1st falls on a Weekend or a Public Holiday, you have the option to move the date to the "Previous available date" which means the debit order will go off on the Friday or you can choose "Next available date" which means the debit order will go off on the Monday
  • You will now see the list of all your debit orders for the month you have chosen
  • You can now either print the list in a pdf format or export it to excel to check
  • The preview is color-coded to indicate whether it's a full allocation (green), partial allocation (orange) or an over-allocation (red)
  • Whilst you are still previewing, you can make changes by either editing an amount or adding learners or deleting learners
  • Once you have checked your debit orders and you are certain that all is in order, click on the "create for submission" button
  • You will now see your debit order file in blue and the status will say "created" and note that NO changes can now be made
  • Select the file and click on the Submit button
  • The system will then bring up a notice that states that you are about to submit you debit orders for the particular month and that it is not reversible so click on "I understand"
  • The system will then give you confirmation that it was submitted successfully .

What happens if I missed my debit order submission date?

  • On the screen where you see your submission date and all your debit orders, there will now be an extra line to say to show what your next available submission date is. It will, in most cases, be about 3 days after the day you want to submit. If you are happy with that, then you can leave it as it is or you can choose for it to only go off on the following month in which case, parents will have a double debit order.

There will be task under the Financial Tasks to remind you on a daily bases that you only have a certain amount of days before you have to submit your debit orders. This is to ensure that you don't miss the cut off date.

Frequently Asked Question

What happens if I missed the cut off date for the debit orders?

  • Change the "Effective submission date" to the day that you want to submit your debit orders
  • You will notice that this will affect the date of the parent's debit order as it will also change. Although this usually only affects parents whose debit order dates are at the beginning of the month. 
  • You will now be able to submit your debit orders
Should you submit your debit orders via the Weblink and not through the D6 system, you would have to issue each receipt individually when receiving the money from Stratcol as the function of clicking on the bank transaction amount and the system automatically issuing the receipts will not be available.
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