How to set up Decision Guidelines

How to set up Decision Guidelines

The Decision Guidelines module is used to specify the exact calculation method the system must use to determine promotion results for each grade. This includes term results, year marks, and promotion marks. For the FET phase (Grade 10–12), this function also manages academic endorsements.

My School > Curriculum > Pass Requirements > Decision Guidelines

  1. Select the relevant Academic Year, Grade, and Curriculum. The system displays a grid with terms and result types.

  2. Double-click on the row you want to edit to activate the dropdown lists.

  3. In the Promotion Guideline and Endorsement Guideline columns (Grade 10–12 only), select one of:
     • 2012 DoE NPPPPR guideline: Uses the official DoE calculation logic.
     • No Calculation: Deactivates automatic logic for manual promotion intervention.

  4. Click Accept Changes.

Frequently asked questions

Why is a grade not visible under Final Results?

Only grades linked to the 2012 DoE NPPPPR guideline appear under My School > Curriculum > Final Results. Grades set to No Calculation must be manually promoted at My School > Learners > Promotions.

Can I change from 2012 DoE NPPPPR back to No Calculation?

No. Once the DoE option has been saved for a specific term, it cannot be reversed. This prevents logical conflicts and protects the integrity of the audit trail for marks and promotion schedules.

Last updated: April 2026 | Version 4.0

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