TERM DECISIONS

TERM DECISIONS


This function enables the school to calculate, check and edit the learner’s term results and reasons. The calculation for term decisions is automated. The system will calculate term decisions for learners, where marks have been captured, and will continuously update the calculation each time new marks are captured.

Handy Excel export documents are available at the bottom of the page, on "Decisions report". If you do not see the button, ask the school's Administrator (superuser) to grant you Excel rights.

HOW TO VIEW TERM DECISIONS (VERDICTS)

Click on My School > Curriculum >Term Decisions
  • Select the Year.
  • Select the Grade.
  • Select the Curriculum.
  • Select the Term.
  • All the learners for the relevant grade and term will be displayed with the calculated results.
  • If you hover your cursor over the info tip icon next to a learner’s name, you will see the subjects the specific learner has and what marks the learner received for those subjects.

MODERATE A LEARNER’S PROMOTION DECISION (CALCULATED RESULT)

  • If you would like to moderate (change) the calculated result for a learner, click on the relevant learner to select and then click on the "Moderate the selected learner"  button blocks or double click on the specific learner’s row.
  • In the event that the learner should be allocated a "concession" - select a concession type alternatively select "No concession"
  • Select the decision (verdict) you would like to use by selecting one of the following options from the drop down box:
    • Use calculated decision
    • Achieved (A)
    • Not achieved (NA)

  • Type in the "reasons for overriding the calculated decision" in both English and Afrikaans.
  • Click on the "Save" button to store the changes.
  • The system will automatically navigate back to the "Term results" screen:
  • If the learner was allocated a concession it will display in the "Concession" column.
  • The learner’s "moderated result" will be highlighted in red and will now differ from the system’s "calculated result".
Please Note: If the Learner’s calculated result has not been moderated (changed) it will appear ‘greyed out’
  • If you would like to view the details of when the moderated result was last moderated and for what reason it was moderated (changed) - hover your cursor over the  info icon next to the relevant moderated result.

RECALCULATE LEARNER’S TERM DECISIONS

  • To recalculate the terms decisions for all learners, click on the "Recalculated" button.
  • A message will be displayed asking you, (Are you sure you want to recalculate all the calculated results?)
  • Click "Ok" to confirm
  • If you hover your cursor over the info tip icon next to a learner’s calculated result, you will see the date on which it was last calculated and a reason why the specific learner received the allocated decision (Achieved/Not achieved):
Please Note: For achieved decisions the reason will remain blank, and for Not Achieved decisions it will display which criteria were not met based on the Decision Guideline ‘2012 DOE-NPPPPR’

HOW TO PROMOTE ALL LEARNERS (in a specific grade)

  • Click on My School > Curriculum > Term Decisions
  • Select the Year.
  • Select the Grade.
  • Select the Curriculum.
  • Select the Term.
  • All the learners for the relevant grade and term will be displayed with their calculated results.
  • To promote all the learners in this grade for this specific term, click on the "Promote all" button.
  • A message will come up asking (Are you sure you want to overwrite all moderated decisions with "Promoted")
  • Click "Ok" to confirm
If you choose to ‘promote all learners’ you will then be moderating the calculated decisions based on the Decision Guideline ‘2012 GET Intermediate DOE-NPPPPR’ and will then override all ‘Not achieved’ decisions. If this has erroneously - Please click on the "Use calculated decisions for all" button to revert back to the ’Calculated decision’
  • The system will still display the ‘Calculated Decision’ in "third" column , however the ‘moderated decisions’ will now display in "fourth" column.

HOW TO USE THE ‘CALCULATED DECISION’ FOR ALL LEARNERS (in a specific grade)

  • If you would like to revert ALL ‘Moderated Decisions’ back to the ‘Calculated Decision’, click on the "Use calculated decision for all" button.
  • A message will appear asking you if you are sure you want to delete all moderated decisions?
  • Click "Ok" to confirm.
  • The ‘Moderated Decision’ column will now appear ‘greyed-out’ and all learners for that specific grade will be promoted or not promoted based on the ‘Calculated Decision’.

OVERVIEW OF LEARNERS MARKS

This function will allow you to have a detailed view of a learner’s mark for a specific term, per subject.
  • Select the Year.
  • Select the Grade.
  • Select the Curriculum.
  • Select the Term.
  • All the learners for the relevant grade and term will be displayed
  • Select a learner by clicking on the relevant learner’s name.
  • The Year you selected will be displayed.
  • The Name and Grade of the learner you selected will be displayed.
  • The Term you selected will be displayed.
  • Select the Subject for which you would like to view captured marks.
  • Captured marks will be displayed as per your learning program setup
  • You will notice that marks can only be entered/adjusted for certain mark types (SBA, PAT, Exam, ANA), in this case it is only for Exam marks due to the fact that Exam type was the only mark type set up in the Term 4 learning program.
  • To add marks, click on the  "Plus sign" button - Please note that this function is only available for the level on which marks have been captured.
    • If your school enters marks on Subject level - you will only be able to add marks on subject level
    • If your school enters marks on Component/Task level - you will only be able to add marks on Component/Task level
    • If your school enters marks on Assessment level - you will only be able to add marks on Assessment level
  • A new ‘Mark’ field has been added - Marks can now be entered for the available mark type(s) by entering the raw ‘Mark’ and the mark ‘Out of’ into the applicable cells.  The system will calculate the % and the Level for the specific mark automatically and also adjust the relevant marks in the hierarchy above (eg Learning Outcome and Subject marks).
  • Click on the "Save changes" button to store the marks.
PLEASE NOTE: The new mark that has been created and for which marks have been captured will also be available under My School > Learners > Marks:
  • Only the mark that was captured for the specific learner will be displayed, however this mark can be used for all learners linked to the subject.
This function is ideal for capturing marks from the National Senior Certificate of the gRADE 12 learners to complete the process of Final  Promotion/Retention at the school.


Frequently Asked Questions

  • How can I quickly identify all learners who are at Risk?
  • Click on My School > Curriculum > Term Decisions
  • Select the Year.
  • Select the Grade.
  • Select the Curriculum.
  • Select the Term.
  • All the learners for the relevant grade and term will be displayed with their calculated results.
  • Sort the ‘Calculated decisions’ column by clicking twice on the column heading.
  • All ‘Not achieved’ decisions will be listed first:
Please Note: Certain learners will not have a ‘Calculated decision’. Use the sort function as indicated above to view them
  • A task will appear under the curriculum tasks section under My Home > Tasks should a scenario exist where a calculated decision can not be calculated.


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