Capture Learner Remarks

Overview

The Capture Learner Remarks feature allows users to assign pre-defined comments (created in the Curriculum module) or type personalized messages for specific students. Remarks can be applied at various hierarchical levels—Term, Grade, Subject, Task, or individual Learner—depending on where the comment should appear on the academic report.

Navigation Path

Curriculum > Learners  > Learner Marks: Capture Learner Remarks

Purpose of Feature

This module facilitates the qualitative aspect of academic reporting. By linking specific remarks to learners, educators provide context to numerical marks. The system supports both standardized comments (from a database) to ensure consistency and custom comments for personalized feedback.

Step-by-Step Instructions

1. Linking Bulk Remarks (Term, Grade, or Subject)

To apply a standardized remark to an entire group:

1. Under the Current Year click the Select Term tile.

2. Scroll down to the required level:

   • Term Remark: Click Term Remarks for the relevant term.

   • Select Grade: Select the Grade remark,  Learner Remark, or Select Subject.

3. Use the dropdown filter (General, Positive, Negative or Old Remarks) to find your pre-created remarks.

4. Use the dual list box to move the desired remark from the left (available) to the right (assigned).

5. Click Save.

2. Linking Task or LO Remarks

1. Navigate to Term > Grade > Subject.

2. Click Select LO / Task and choose the specific component.

3. Click Component / Task / LO Remarks.

4. Move the relevant remark to the right-hand box and click Save.

3. Linking Individual Learner Remarks

Use this for specific student feedback within a registered class:

1. Navigate to Term > Grade > Learner Remarks.

2. Click Enter Remarks next to the relevant class.

3. Select a Learner Name and choose one of the following:

   • Option 1 (Database): On the From Database tab, move a pre-defined remark to the right.

   • Option 2 (Personal): Click the Custom Remark tab and type a unique message.

   • Option 3 (Hybrid): Add a database remark first, save, then add a custom remark.

4. Click Save and Close.

4. Unlinking or Deleting Remarks

• Generic Remarks: Follow the navigation steps above, move the remark from the right dual list box back to the left, and click Save.

• Personal Remarks: Open the Custom Remark tab for the learner, highlight/delete the text, and click Save and Close.

System Behaviour

• Data Hierarchy: Remarks assigned at a higher level (e.g., Term) generally appear in a different section of the report card than Task-specific remarks.

• Database Sync: Only remarks previously set up in the Curriculum > Remarks/Comments library will appear in the "From Database" lists.

• Auto-Save Confirmation: A "Success: Remarks saved" notification confirms the data has been committed to the database and will reflect on reports.

Restrictions & Reasons

1. Pre-defined Remark Availability

• Restriction: You cannot create new standardized remarks directly within this screen.

• Reason: System governance requires standardized remarks to be managed centrally in the Curriculum setup to maintain professional language and reporting standards across the school.

2. Locked Academic Cycles

• Restriction: Remarks cannot be added or edited if the term/cycle is locked.

• Reason: To ensure data integrity, once reports are finalized for distribution, the associated remarks are archived and protected from further modification.

3. Field Character Limits

• Restriction: Custom remarks may have a character limit.

• Reason: This ensures the remark fits within the allocated space on the physical or PDF report card template.