This article explains how to record the total Sticitt transaction fees as a single direct payment in d6 Finance. It is intended for school finance administrators completing a Sticitt reconciliation via the d6 Fease product. This step must be completed after all debtor receipts have been captured.

d6 Finance > Cash Book > Payments

What does this step do?

Sticitt deducts a transaction fee from each debtor payment before transferring the net payout to the school. This step records the total of all those transaction fees as a single once-off direct payment in d6 Finance, coded to bank charges. Unlike the receipts — which are captured per debtor — the transaction fees are combined and entered as one total amount using the SUM of all fees shown on the Sticitt report.

How do you record Sticitt transaction fees in d6 Finance?

Step 1: Open Cash Book Payments

1. Navigate to d6 Finance > Cash Book > Payments.

2. Click New Payment to open the payment entry form.

3. Select Direct Payment as the payment type and click Continue.

Step 2: Enter the payment details

1. Set the Date to the same date shown on the Sticitt report — the same date used for all receipts in the previous step.

2. In the Beneficiary field, enter Collection Fees.

3. Select the Fease Collection account as the account this payment is made from.

4. Set the FC (foreign currency) field to 1.

5. Enter the Amount as the SUM of all transaction fees listed on the Sticitt report — the total of the transaction fee column across all debtors. This is entered as a single once-off amount, not per individual debtor.

6. In the Description field, enter Fease online collection, followed by the debtor code, name, and reference number copied from the Sticitt report.

Step 3: Assign the accounting category

1. Navigate to the Accounting and Project section of the payment form.

2. Select Bank Charges as the account category. If your school uses a different account code for payment gateway fees, apply that code consistently.

3. Complete any required project section fields.

Step 4: Save the payment

1. Review the entry to confirm the total amount matches the SUM of transaction fees on the Sticitt report.

2. Click Save or Continue to record the payment.

Notes and important information

• Once-off total — not per debtor: Unlike receipts, the transaction fee is captured as a single payment for the full SUM of all fees on the report. Do not enter separate payments per debtor.

• Use the SUM of fees: Add up the transaction fee column across all debtors on the Sticitt report. This total is the amount you enter on this payment.

• Bank charges account: Transaction fees are typically coded to bank charges. If your school uses a different code, apply it consistently and confirm with your finance manager if unsure.

• Fease Collection account: The payment must be made from the Fease Collection account, not the school's main bank account.

• Same date as receipts: The date must match the Sticitt report date used when capturing the debtor receipts.

Frequently asked questions

Do I capture transaction fees per debtor or as one total payment?

As one total payment. Add up the transaction fee column for all debtors on the Sticitt report and enter the SUM as a single direct payment. This is different from receipts, which are captured individually per debtor.

Where do I find the total transaction fee amount on the Sticitt report?

The Sticitt report includes a transaction fee column listing the fee charged per debtor. Add up all the individual transaction fee values to get the SUM. Some versions of the report may display a subtotal row — confirm this matches your own calculation before entering the amount.

Which account do I use for the transaction fee — bank charges or something else?

Bank charges is the standard account used for Sticitt transaction fees in d6 Finance. If your school applies a different account code for payment gateway fees, use that code consistently. Consult your finance manager if you are unsure which code applies.

What payment type should I select when capturing the transaction fees?

Select Direct Payment as the payment type. This is the correct type for cash book payments that do not require a purchase order or creditor account.

What should the description on the transaction fee payment say?

Enter Fease online collection as the description, followed by the debtor code, name, and reference number from the Sticitt report. Use the same format applied on the receipts for consistency across your cash book records.