This article explains how to transfer the net Sticitt payout from the Fease Collection account to the school's main bank account, and how to complete the cash book reconciliation in d6 Finance. It is the final step in the Sticitt payment reconciliation process and must only be performed after all debtor receipts and the transaction fee payment have been captured.

d6 Finance > Cash Book > Transfer  |  d6 Finance > Cash Book > Reconciliation

What does this step do?

Once all debtor receipts and the transaction fee payment have been captured, the Fease Collection account holds the net payout amount. This step transfers that total SUM of payout to the school's main bank account as a once-off transfer, matching the figure on the Sticitt report exactly. The cash book reconciliation that follows confirms all entries are correct and the account balances agree with the bank statement.

What must be completed before this step?

Confirm the following are complete before performing the transfer:

• All debtor receipts captured: A cash book receipt has been issued for every debtor listed on the Sticitt report, each showing a zero or green balance.

• Transaction fee payment captured: A single direct payment for the SUM of all transaction fees has been recorded from the Fease Collection account and coded to bank charges.

Do not perform the transfer until both items above are complete. A partial or premature transfer will result in an incorrect Fease Collection account balance.

How do you transfer the Sticitt payout to the school's main account?

Step 1: Open Cash Book Transfer

1. Navigate to d6 Finance > Cash Book > Transfer.

2. Click New Transfer to open the transfer entry form.

Step 2: Enter the transfer details

1. Set the Date to the date shown on the Sticitt report — the same date used for all receipts and the fee payment.

2. In the Transfer From field, select the Fease Collection account.

3. In the Transfer To field, select the school's main bank account.

4. Enter the Amount as the SUM of payout from the Sticitt report. This is the total of all debtor payments minus all transaction fees and represents the exact amount Sticitt deposited into the school's main account.

Step 3: Complete the transfer

1. Review the transfer details to confirm the amount, source account, and destination account are all correct.

2. Click Save or Continue to post the transfer.

How do you complete the cash book reconciliation?

Step 1: Open Cash Book Reconciliation

1. Navigate to d6 Finance > Cash Book > Reconciliation.

2. Select the Fease Collection account and the relevant period.

Step 2: Reconcile the entries

1. Match the transactions captured in d6 Finance against the Sticitt report and your bank statement.

2. Confirm that all debtor receipts, the transaction fee payment, and the transfer are correctly reflected.

3. Verify that the Fease Collection account balance returns to zero after the transfer. If the balance does not clear, review the captured entries for missing or incorrect amounts.

4. Complete and save the reconciliation once all entries balance.

Notes and important information

• Once-off transfer: The payout transfer is a single once-off amount — the total SUM of payout from the Sticitt report. Do not transfer per debtor.

• SUM of payout = total payments minus total fees: The transfer amount must exactly match the total payout figure on the Sticitt report. This is the net amount after all transaction fees have been deducted across all debtors.

• Fease Collection account should return to zero: After the transfer is posted, the Fease Collection account balance must be zero, confirming all receipts, fee payments, and the transfer have been captured correctly.

• Date consistency: The transfer date must match the Sticitt report date used throughout the reconciliation.

Frequently asked questions

Which amount do I use for the transfer — the total gross payments or the SUM of payout?

Use the SUM of payout from the Sticitt report. This is the net figure after all transaction fees have been deducted and represents the exact amount Sticitt deposited into the school's main account. Do not use the total of gross payments.

What if the Fease Collection account balance does not return to zero after the transfer?

A non-zero balance after the transfer indicates that one or more entries are missing or incorrect. Check that every debtor on the Sticitt report has a receipt, that the transaction fee payment equals the SUM of all fees on the report, and that the transfer amount matches the total payout figure exactly.

Can I do the transfer before all receipts and fee payments are captured?

No. The transfer must only be performed once all debtor receipts and the transaction fee payment are complete. Transferring early will result in an incorrect Fease Collection account balance that will not reconcile.

What does completing the cash book reconciliation confirm?

The reconciliation confirms that all transactions captured in d6 Finance — the debtor receipts, the transaction fee payment, and the payout transfer — match the Sticitt report and the school's bank statement. A successfully completed reconciliation with a zero Fease Collection balance means the full process is correct.

Where do I find the SUM of payout on the Sticitt report?

The Sticitt report displays a total payout figure — this is the sum of all debtor payments minus all transaction fees. It represents the net amount transferred by Sticitt into the school's main bank account and is the figure you use for the once-off cash book transfer.