This article explains how to capture a cash book receipt in d6 Finance for each debtor listed on a Sticitt payment report. It is intended for school finance administrators completing a Sticitt reconciliation via the d6 Fease product. This process must be repeated for every debtor on the report before proceeding to the transaction fee payment.

d6 Finance > Cash Book > Receipts

What does this step do?

Capturing a receipt records the full gross amount paid by each parent against their outstanding school fees balance in d6 Finance. Each debtor on the Sticitt report requires their own individual receipt. This step must be completed for all debtors before moving on to recording the transaction fees.

How do you capture a receipt for a Sticitt payment?

Step 1: Open Cash Book Receipts

1. Navigate to d6 Finance > Cash Book > Receipts.

2. Click New Receipt to open the receipt entry form.

Step 2: Enter the receipt details

1. In the Family Code field, enter the debtor's family code as listed on the Sticitt report to look up the account.

2. Set the Date to the date shown on the Sticitt report.

3. Select the Fease Collection account as the bank account. If this account does not yet exist in d6 Finance, create it before proceeding.

4. Enter the Amount as the full gross amount paid by this debtor as shown on the Sticitt report — not the net payout amount.

5. In the Description field, enter Fease online collection, followed by the family code and payment reference copied from the Project section of the Sticitt report. For example: Fease online collection — FC001 — REF123456.

Step 3: Allocate to school fees

1. In the allocation section, tick the corresponding school fees line items that match the payment amount for this debtor.

2. Confirm that the running balance shows zero (R0.00) or displays a green balance before continuing. If the balance is not zero, review the selected line items and the amount entered.

Step 4: Save the receipt

1. Untick the Print Receipt option — printing is not required for reconciliation purposes.

2. Click Continue to save the receipt.

3. Repeat Steps 1–4 for every remaining debtor on the Sticitt report.

Notes and important information

• One receipt per debtor: Each debtor on the Sticitt report must have their own individual receipt. Do not combine multiple debtors into a single receipt.

• Use the gross amount: Always enter the full amount paid by the parent. The transaction fee is a separate entry captured in the next step and must not be deducted here.

• Zero balance required: The fee allocation must result in a zero or green balance before you can save the receipt. If it does not clear, check the selected line items and the amount entered.

• Description format: The description must include Fease online collection followed by the family code and payment reference from the Sticitt report. Copy these directly from the Project section of the report to avoid errors.

• Fease Collection account: All Sticitt receipts must be posted to the Fease Collection account, not the school's main bank account.

Frequently asked questions

Which amount do I enter on the receipt — the gross payment or the net payout?

Enter the full gross amount paid by the parent as shown in the amount paid column on the Sticitt report. Do not deduct the transaction fee at this stage. The transaction fee is captured separately as a payment in the next step.

What should the description on the receipt look like?

The description must read Fease online collection, followed by the debtor's family code and payment reference number copied from the Project section of the Sticitt report. For example: Fease online collection — FC001 — REF123456.

What if the balance does not reach zero when I allocate the school fees?

Check that you have selected the correct school fees line items and that the total of those items equals the receipt amount. If the balance still does not clear, verify the gross payment amount against the Sticitt report and review the debtor's outstanding fee schedule in d6 Finance.

What if the Fease Collection account does not appear in the bank account list?

The Fease Collection account must be created in d6 Finance before you can select it on the receipt form. Navigate to d6 Finance > Cash Book and create a new account dedicated to Sticitt collections. Once created, it will appear in the bank account list.

Do I need to print the receipt for each debtor?

No. Untick the Print Receipt option before clicking Continue. Printing is not required as part of the Sticitt reconciliation process in d6 Finance.