School Management Portal
Create and manage debtor credit notes
Create and manage credit notes on other debtor accounts. Captured credit notes can be saved or saved as a draft to be completed later. Search for existing credit notes by invoice number, debtor account number, or amount. Finance > Debtors: Credit ...
Hostels
Hostels allow schools to control and administer boarding facility setup for learners. This function is only available for schools that have selected that they have hostels at My School > General > School setup. You can add new hostels and assign ...
How to set up and manage Hostels
The Hostels function allows the school to set up hostel records and allocate learners to them. Hostels must first be enabled in the school setup before this function is available. My School > System > General > Databases: Hostels Hostels can only be ...
How to generate hostel lists
The Hostel List displays all learners' names in hostel context on one document. Various options can be customised, including learner information, orientation and optional columns. This function is only available for schools that have indicated they ...
How to set up Report Card Templates
The Report Card Templates module allows administrators to configure the layout, data visibility, and formatting preferences for learner report cards. Templates are fully customisable for font sizes, mark columns, and section inclusion. It is ...
Achievements overview — how the module works
The Achievements module allows schools to set up academic criteria and formulas to determine which learners should receive specific academic certificates and other awards. Manual allocations can also be made for categories such as Sport, Culture, ...
How to record Learner Leave
The Learner Leave module distinguishes between standard absences and cases where a learner is officially excused or not expected on the school premises, so that attendance statistics remain accurate for departmental reporting. My School > People > ...
SECURITY — Two-Factor Authentication (2FA)
Two-Factor Authentication (2FA) adds extra security to user accounts. After entering their password, users will be prompted to enter a unique code sent via email or SMS. Only the Superuser can set up and enforce 2FA settings for the school. My School ...
Certificates
Home > Certificates The Certificates module enables the generation and management of student achievement certificates. You can create customised certificates for various achievements, assessments, and milestones. Features: Customisable certificate ...
How to manage certificates
This article explains how to manage learner certificates. Please note that this feature is being discontinued and replaced by the Achievements module. My School > General > Certificates Important notice about certificates The Certificates button will ...
Subject Choices Export
Home > Subject Choices Export The Subject Choices Export feature allows you to export student subject selections and related data in various formats for analysis, planning, and reporting purposes. Features: Export subject choice data by year group or ...
How to export Subject Choices
The Export Subject Choices feature generates a comprehensive Excel-based diagnostic tool containing learner and educator subject data. It uses pivot tables to provide high-level summaries and allows drill-down into detailed records for academic ...
How to set up Cashbook Accounts
Use the Cashbook Accounts screen to create and manage your school's bank accounts in d6+. Finances > Cashbook > Accounts How do I create a cashbook account? Click Create an account. Enter the account code and account name. Choose the date from which ...
How to set up Two-Factor Authentication (2FA)
Two-Factor Authentication (2FA) adds an extra layer of security to user accounts. After entering their password, users are required to enter a unique verification code sent via email or SMS. Only the Superuser can configure and enforce 2FA settings ...
How to manage Subject Group Allocation
Subject Group Allocation is the process of assigning learners to specific academic groups created in the Subject Groups module. This ensures learners appear on the correct mark sheets and are accounted for in the academic timetable, report cards, and ...
How to export learner attendance (WCED/CEMIS)
The Learner Attendance Export function is used by schools that report to the Western Cape Education Department (WCED). Learner absences can be exported here in the correct format and submitted to CEMIS. Reports > Learners > Management > Attendance ...
How to generate the Dos and Don'ts Report
The Dos and Don'ts Report generates a list of learner absences, late arrivals, early departures and periods not attended, for a selected period and group. Please note: This report may take a while to complete — be patient and do not refresh the page. ...
How to use the Budget Worksheet Per Item
The Budget Worksheet Per Item allows you to view budget amounts per account and budgeter and print them as a PDF. Reports > Reports: Finance > Budget > Budget Worksheet Per Item How do I print a budget worksheet per item? Select the relevant budget. ...
Generate a Budget Document Per Item
Summary: Create individual budget documents for each item in your project, enabling detailed tracking and allocation management at the item level. Navigation: Reports > Reports: Finances > Budget: Budget Document Per Item 1. Select the budget from ...
How to generate a Budget Document Per Item report
The Budget Document Per Item report generates a PDF showing budget allocation details for a specific account and budgeter. It is used to review and print individual budget line items for a selected financial year. Reports > Finances > Budget > Budget ...
How to record staff absences
The Staff Absences module is used to manage and document the attendance of all school staff. Data entered here is included in the SA-SAMS data export. My School > People > Staff > Absences How do I record a new absence? The main screen displays ...
Late Arrival and Absence Report
The Late Arrival and Absence Report provides insight into learner progress and activities. This report displays information about completed and outstanding tasks for learners. Reports > Learners > Manage: Late Arrival and Absence Report Use the Late ...
How to manage communication rights
Use this function to manage who has access to specific modules in d6 Connect, including resources, calendar events and homework. This does not restrict users from sending d6 Connect news items. The Programme Rights Administrator (Superuser) can ...
How to capture and manage Staff Absentees
The Staff Absentees module records and manages attendance data for all school personnel. It tracks leave, reasons for absence, and replacement teacher requirements, and feeds into statutory exports such as SA-SAMS. My School > Staff > Staff Absentees ...
How to export Learner Attendance to CEMIS
If you record daily learner absentees in d6+, the attendance data can be exported here in the format required for submission to CEMIS (WCED/WCOD). My School > Learners > Learner Attendance Export How do I configure the export settings? Attendance ...
How to set up Netcash Integration
The Netcash integration allows you to link your Netcash bank account directly to d6+ so that transactions are automatically pulled in daily. Note: Netcash previously merged with Sage and was known as SagePay, but is now Netcash again. If your school ...
d6 Communicator mobile app — user manual
The d6 Communicator is the d6 mobile app for parents and community members. The grey d6 Connect app has been replaced by the blue d6 Communicator app. D6 Connect Setup > d6 Communicator What can I do with the d6 Communicator app? The app allows you ...
How to manage Waiting List admissions
Waiting List admissions are used to manage prospective learners applying for admission in a future academic year. The system provides for two lists (Waiting List A and Waiting List B) that schools can customise. Typically Waiting List A is for ...
How to manage Waitlist Admissions
Learners applying to enrol for the following year can be placed on Waitlist A or Waitlist B. The school determines how to use these lists. Most schools use Waitlist A for likely acceptances and Waitlist B for the remainder. How do I add a learner to ...
How to use the Mass Email Waiting List
The Mass Email Waiting List allows you to monitor the status of emails sent in bulk, such as account statements and reports. My School > Communication > Send a message > Mass Email Waiting List How does the Mass Email Waiting List work? When you open ...
How to view the Bulk E-mail Queue
The Bulk E-mail Queue function lets users view the status of e-mails sent in bulk, such as account statements and learner report cards. It also serves as a record of proof that an e-mail was sent. My School > System > Communication > Send a message: ...
Frequently asked questions — My Home
Common questions grouped by module for administrators, educators, and finance staff. Admin How do I add a new learner to an existing family? Click the red circle to add a learner. In the New Family field, use the drop-down to select the existing ...
How to set up G Suite for Education
G Suite for Education (now Google Workspace for Education) is a free suite of tools that enables educators to create learning opportunities, streamline administrative tasks, and collaborate with learners from any device. d6+ integrates with G Suite ...
How to set up and use Effort Ratings
Effort ratings are additional grading scales or symbols used alongside academic marks to evaluate a learner's input, behaviour or progress. These ratings appear on reports as a separate column next to the subject marks and provide a qualitative ...
How to set up and capture Effort Ratings
Effort Ratings allow schools to evaluate learners’ diligence, attitude or behaviour alongside academic performance. Ratings are captured as scale symbols or percentages and can be displayed on official report cards. My School > Curriculum > ...
Compliance — Access to compliance resources
This page links to the latest Compliance Resources for d6+. Click the link below to open the document. My School > Compliance Click here to view the latest Compliance Resources (Available in English only) Last updated: April 2026 | Version 4.0 © ...
How to manage learner attendance confirmations
The Department of Education requires that learner absences are confirmed every day to ensure that the capturing of absences is complete. The system displays a task for the register class teacher if the day's absences have not yet been confirmed. ...
How to use Attendance Confirmation
Attendance Confirmation ensures that all learner attendance data (including absentees) has been captured correctly. This step is mandatory for weekly reporting compliance and successful data exports. My School > People > Learners > Attendance: ...
How to set up and use the d6+ Excel Tools add-in
The My d6+ Excel Tools add-in embeds directly into Microsoft Excel, giving you quick access to d6+ data exports from within your spreadsheet. Embedding is optional but convenient. Macros must be enabled in your Excel installation for the add-in to ...
How to share the school Google Calendar with parents
This article explains how to create a Google Calendar with school events and share it with parents. If parents use Google Calendar, your school calendar will sync with theirs and display all school events you have added. School side: Set up and share ...
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