School Management Portal
How to Import Learners Using the Excel Template
The Bulk Learner Import lets schools upload a pre-formatted Excel file to add multiple learners to d6 in one step. Ideal for new setups or year-start enrolments, this article covers the full Spreadsheet Import process including compulsory fields, ...
How do I set up annual teams and managers?
Annual teams enable you to organise staff by their roles and responsibilities within each academic year. This guide walks you through creating teams and assigning managers who oversee team performance and development. Setup > Organisation > Annual ...
How do I set up school teams?
The School Teams module enables administrators to define permanent house sport teams and manage annual sport team configurations. This module supports rule-based learner allocation and colour identification for reporting. My School > General > School ...
Annual Teams and Team Managers
The Annual Teams and Team Managers module links the school's permanent team records to a specific academic year and assigns team managers to each team for that year. This configuration must be completed annually before learner allocations and sport ...
Student Portal — User Guide
The Parent Portal has been renamed to the Student Portal. Whether you are a parent or a student, you will access the Student Portal through the d6 Communicator App. Students logged in with their own credentials will now be able to view their own ...
How to manage Subject Choices per Group
The Subject Choices per Group module is a high-level administrative tool designed for the rapid allocation of subjects to entire grades or specific register classes. It is most effective during initial academic setup or when a new mandatory subject ...
Subject Choices per Group
The Subject Choices per Group module is a high-level administrative tool for the rapid assignment of subjects to entire grades or specific register classes. This feature is most effective during initial academic setup or when a new compulsory subject ...
Subject Choices per Subject
The Subject Choices per Subject module enables administrators to manage subject assignments from a subject-centred perspective. Instead of updating individual learner profiles one by one, this tool makes it possible to link an entire cohort or ...
How to manage Subject Choices per Subject
The Subject Choices per Subject module allows administrators to manage subject allocations from a subject-centric perspective. Instead of updating individual learner profiles one by one, this tool enables the bulk linking of an entire cohort or ...
Subject Choices per Learner
The Subject Choices per Learner module is used to manage individual academic profiles. It allows administrators to link subjects to specific learners, assign them to the correct subject groups (classes), and capture marks directly within the ...
How to manage Subject Choices per Learner
The Subject Choices per Learner module is used to manage individual academic profiles. It allows administrators to link subjects to specific learners, assign them to the correct subject groups, and capture marks directly within the learner’s record. ...
How to use the Mark History
The Mark Log serves as a comprehensive audit trail that allows administrators to track the capturing, editing and removal of learner marks. It provides transparency on which staff members performed specific actions and when changes took place. My ...
Set up Comments
The Comments module enables schools to create a database of standardised or personalised comments for learner reports. These comments can be applied broadly (for an entire term or grade) or specifically (for individual learners or subjects). Once the ...
How to export marks and statistics
The Export Marks and Statistics function allows users to extract comprehensive academic data to Excel. This tool is essential for external reporting, data verification before printing reports, and analysing academic performance across phases. My ...
How to set up and manage Multiple Discounts
The Multiple Discounts feature allows schools to apply more than one discount to a learner on the same payment option — for example, combining a sibling discount and a staff discount on school fees. Finances > Debtors > Payment Options > Manage ...
How to manage Staff Member Signatures
The principal’s and register teacher’s signatures can be saved in d6+ for use when printing Report Cards or Achievement Certificates. For security reasons, only the Superuser can access this function when signed in with the Superuser username and ...
How to set up and manage online re-registration and data verification campaigns
The Online Re-registration and Data Verification platform streamlines the process of updating learner and parent information. Parents can confirm whether their child will return the following year (securing placement) or verify that their current ...
How to export a Structure Report to Excel
The Structure Reporting feature allows you to export your reporting structure to Excel, including budget comparisons and monthly breakdowns. Reports > Finances > Budget per Category > Structure Reporting How to export a structure report Choose which ...
How to set up Emergency Numbers
The Emergency Numbers screen allows you to add and manage all your emergency services details, including telephone numbers and addresses. My School > General > Emergency Numbers How to add emergency contact details Select the service type from the ...
How to set up Rules and Learner Allocations
The Rules and Learner Allocations feature allows you to allocate learners to sport house teams using various methods. There are three steps: Step 1 sets up the allocation rules, Step 2 applies the rules, and Step 3 creates exceptions or manual ...
How to set up Annual Teams and Managers
The Annual Teams and Managers feature allows you to allocate sport teams for the year and assign team managers to each team. My School > System > Sport > Annual Teams and Managers Note: You must first set up your sport houses before you can create ...
How to manage Class Grouping
The Class Grouping feature allows you to divide learners into classes for the next academic year. Class divisions can only be done after the re-registration and promotion procedures have been completed. My School > People > Learners > Learner ...
Waitlist Admissions
The Waitlist Admissions module manages prospective learners applying for enrolment in a future academic year. The system provides two categories — Waitlist A and Waitlist B — allowing schools to classify applicants according to their admission ...
How to manage Staff Signatures
This article explains how to set up your school logo, report card backgrounds, and the Principal's signature. My School > System > General > Documents: Staff Member Signatures Users with View and Change rights for 1.1 School administration or 2.1.1 ...
Code of Conduct FAQ
This article provides answers to frequently asked questions about the Code of Conduct module in d6. The Code of Conduct helps schools manage learner behaviour and disciplinary records. My School > System > Code of Conduct Overview The Code of Conduct ...
Online Registrations
Use this module to activate or deactivate online registrations and applications, and to customise the online form that parents will complete to apply for placement of their learners. My School > System > Online Registrations Activate online ...
How to set up Online Registrations
The Online Registrations function allows schools to enable an online application form that parents complete to apply for learner placement. The form can be customised, and applications can be reviewed, corrected, approved, or rejected directly in ...
User Roles
The User Roles module enables Superusers to create standardised rights templates. By grouping access rights into roles (e.g. After-care Staff or Pre-primary Staff), administrators can manage system security for entire departments simultaneously ...
How to use Outstanding Compliance Tasks
Outstanding Compliance Tasks on d6+ display important data validations in priority order. Attending to these tasks before exporting reduces repeated corrections and re-exports. They validate data more thoroughly than SA-SAMS itself or DBE Data ...
Other Debtor Credit Notes
This article explains how to create, edit, copy and remove credit notes for other debtors. Finance > Debtors: Credit Notes Create a credit note Click the Create a credit note button. Select the relevant other debtor by clicking the drop-down arrow. ...
How to manage other debtor invoices
This article explains how to create, edit, copy, view and email other debtor invoices within the d6 financial management system. Finances > Debtors > Invoices How do I create an other debtor invoice? Click the Create an invoice button. Select the ...
How to manage other debtors
This article explains how to manage other debtor accounts in d6+, including invoices, credit notes, notes, projects, receipts and reports. Finance > Other Debtors How do I create an other debtor account? Go to Finance > General Ledger > Accounts and ...
Staff Documents
The Staff Documents function allows you to store documents and photos on staff members' profiles, such as ID copies, birth certificates, proof of residence and immunisation cards. The system keeps an audit trail of who uploaded a document and when. ...
How to manage Learner Documents
The Learner Documents module serves as a digital filing system for essential learner records. It allows staff to upload, view and manage files such as ID copies, birth certificates and medical records directly on a learner’s profile. My School > ...
Document Types
Use Document Types to create categories for storing documents on staff members', parents' and/or learners' profiles, such as ID copies, birth certificates, proof of residence, immunisation cards and school reports. My School > System > General > ...
How to manage Staff, Parent and Learner documents
The Document Management feature is a secure digital filing cabinet for storing essential records such as ID documents, birth certificates, proof of residence, immunisation cards and academic reports directly on individual profiles. My School > Staff ...
Parent Documents
The Parent Documents function serves as a secure digital archive for storing critical records on parent profiles, such as ID copies, birth certificates, proof of residence and immunisation cards. The system keeps an audit trail of who uploaded a ...
Learner Documents
The Learner Documents module is a digital filing system for essential learner records. It allows administrative staff to upload, view, and manage files such as ID copies, birth certificates, and medical records directly on a learner's profile. My ...
How to set up Document Types
Documents and images for staff members, parents and/or learners can be stored in d6+. Use this to upload copies of IDs, birth certificates, proof of residence, immunisation cards, previous school reports, and more. My School > General > Documents > ...
How to manage creditor credit notes
This article explains how to create, edit, copy and remove creditor credit notes within the d6 financial management system. Finance > Creditors: Credit Notes How do I create a credit note? Click the Create a credit note button. Select the relevant ...
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