School Management Portal
How to generate a House Sports Teams report
The House Sports Teams report generates a list of learners per sports team. The report can be displayed per Team, per Gender/Age or as a Quick Summary. Reports > Learners > Learner Reports: Sports Teams How do I generate the Sports Teams report? ...
Oldest or Only Child
The Oldest/Only Child report generates a summary total of the oldest or only learners in a register class. The report can be used to display detailed learner information or summary totals. Reports > Learners > Learner Reports: Oldest or Only Child ...
Class Lists
A Class List is generated so that all learners' names in a class group are displayed on the same document. Various options can be selected and optional learner information fields can also be displayed. Note: Ensure that all new learners have been ...
Admissions / Leaving Register
The Admissions / Leaving Register is generated per grade and displays information about learners who have been admitted to or have left the school. The information can be displayed per week, month, quarter or for a specific period. Reports > Learners ...
Profile Request
A Profile Request is a request from one school to another to make available the information regarding a learner — such as recent marks, Ed Lab information and transfer cards. The report is printed and sent to the previous school to request the ...
Learner Profile
The Learner Profile report generates a report displaying a learner's basic information, as periodically requested between schools. Ensure that all data fields on the learner's profile are fully completed before generating the report. Reports > ...
Voters' List
The Voters' List displays the name, address and contact numbers of Parent 1 and Parent 2 per learner. For learners with siblings at the school, it indicates that there is another learner from the family in a different grade — this prevents more than ...
Registration Forms
The Registration Forms function prints a blank registration form for new learners. Some sections of the form can be customised according to the school's preference. Reports > Learners > Forms: Registration Forms How do I print Registration Forms? ...
How to generate and customise Re-registration Forms
The Re-registration Form function generates a pre-populated form with the learner's current information. Some sections can be customised according to the school's preferences. Reports > Learners > Forms: Re-registration Forms How do I configure the ...
Data Verification
The Data Verification report generates learner data verification forms that can be distributed to parents to confirm their details. The form is pre-programmed in the system and cannot be customised by schools in the same way as the Registration and ...
How to generate the Grade R/1 migration report
The Grade R/1 Migration report shows a list of learners who have moved from Grade R to Grade 1. The report is generated as a PDF. Reports > DOE > Administration > Grade R-1 Migration How do I generate the Grade R/1 Migration report? Choose the year. ...
How to generate the DOE task schedule report
The DOE Task Schedule Report is used for reporting to the Department of Education. It can be viewed as a PDF or exported to an Excel spreadsheet. Reports > DOE > Curriculum: DOE Task Schedule How do I generate the DOE Task Schedule Report? Choose the ...
How to generate DOE Subject Performance Reports
The DOE Subject Performance Report is used for reporting to the Department of Education. It can be viewed as a PDF or exported to Excel. Reports > DOE > Curriculum > DOE Subject Performance Select the year and term. Select the grade. Click Preview or ...
How to upload and import an SA-SAMS database
This function allows you to upload a zipped SA-SAMS database to retain extra or additional static data captured in SA-SAMS in all future exported databases from the d6+ system. This step is not compulsory but is useful for schools that need to retain ...
How to generate a Single Term Schedule
The Single Term Schedule is a DOE report that displays learner marks and absences per term. Reports > DOE > Curriculum: Single Term Schedule Select the year and term. Select the grade and register class. Click Preview.
How to generate Progression Schedules
A Progression Schedule must be submitted to the Department of Education to indicate which learners have been promoted to the next term or year. Reports > DOE > Curriculum > Progression Schedules How do I generate a Progression Schedule? Select the ...
How to generate the Multi-Quarter Report in d6
This article explains how to generate the multi-quarter report in d6. This report serves a dual purpose: to generate a report without marks for internal use, and to report to the Department of Education for more than one quarter. Reports > DOE > ...
How to export DOE mark sheets to Excel
The DOE Mark Sheet function allows you to export mark sheets to Excel in a format that complies with the Department of Education's requirements. It accommodates the different requirements of various Districts and Provinces. Reports > DOE > ...
Curriculum Data Report
The Curriculum Data Report provides a comprehensive overview of the Learning Programme structure for a selected year and grade. It lists all pre-set (CAPS) as well as manually created components, including Learning Outcomes, Tasks and Assessments, ...
Copying Learning Programmes
The Copy Learning Programmes function allows schools to duplicate curriculum structures, subject choices and assessment settings from one period to another. This reduces manual data entry during term transitions or the year-end rollover process. My ...
ANA Marks Schedule
The ANA Marks Schedule generates a schedule of Annual National Assessment (ANA) marks per register class for DOE reporting purposes. Reports > DOE > Curriculum > ANA Marks Schedule How do I generate the ANA Marks Schedule? Select the Year and Term. ...
Classrooms
The Classroom Management module is used to define the physical and administrative spaces within a school. It allows administrators to create new classrooms, designate them as register classes, link form teachers and swap resources in bulk. My School ...
Class Allocation
Class allocation can only be done after the re-registration and promotion procedures have been completed. Remember to process admissions first before running class allocation. The system will warn you if prerequisite steps have not yet been ...
How to manage Assessments
Assessments represent the most detailed level of the academic structure — they are the specific tests, assignments or examinations for which marks are captured. CAPS assessments are pre-loaded; administrators can create custom assessments or edit ...
How to generate the ANA Registration Schedule
The ANA Registration Schedule generates the Annual National Assessment registration schedule for departmental submission. This article explains how to configure and generate the report. Note that this report includes a Special Needs column to ...
How to generate an ANA Mark Schedule
The ANA Mark Schedule generates the Annual National Assessment marks schedule for departmental submission. It can be previewed as a PDF or exported to Excel or Google Sheets. This article explains how to generate both output formats. Reports > ...
How to generate an Age Statistics report
The Age Statistics report displays learner age data cross-referenced against grades, with various breakdown options. The report generates as a PDF. Reports > Learners > Learner Reports: Ethnic & Age Statistics How do I generate the report? Select how ...
How to generate learner attendance registers
Attendance registers are used to record and print learner attendance. This article covers how to generate a standard learner attendance register and how to download the GDE E-Register Excel template for monthly absenteeism reporting. My School > ...
How to generate Event Tickets
The Event Tickets report allows you to generate printable tickets for school events. The report is generated as a PDF, which requires Adobe Acrobat Reader to view. Reports > Finances > Events: Tickets How do I create event tickets? Click the ...
How to generate a Post Office Accounts report
The Post Office Accounts report generates a list of learners and parents whose account statements should be posted. The report is generated as a PDF and requires Adobe Acrobat Reader. Reports > Finances > Debtors: Post Office Accounts How do I ...
How to generate a Learners Per Billing Item report
The Learners Per Billing Item report shows which learners are linked to specific billing items. The report is generated as a PDF and requires Adobe Acrobat Reader to view. Reports > Finances > Debtors: Learners Per Billing Item How do I generate the ...
How to generate the Summary of Learner Attendance report
This report displays or exports a Summary of Learner Attendance for DOE reporting. It generates male and female totals separately and accommodates both LSEN and Actual weighting. Reports > DOE > Management > Summary of Learner Attendance How to ...
How to generate the Learner Attendance Export report
The Learner Attendance module generates two related DOE reports: the Learner Attendance Export (all learners in the school) and the Confirmed Register Class Export (only specific classes). This article explains how to configure and generate both. ...
Grade R/1 Migration
This report is used for the departmental Grade R/1 Migration survey. It generates a migration form containing school details, learner statistics, and authorisation fields for the principal and cluster leader. Reports > DOE > Management > Grade R/1 ...
DOE Task Schedule
This report displays a DOE Task Schedule and can be exported to an Excel spreadsheet for DOE reporting purposes. Reports > DOE > Curriculum > DOE Task Schedule How to generate a DOE Task Schedule report Select the Year. Select the Term. Select the ...
DOE Subjects Performance
This report displays a Subject Performance Report for DOE reporting purposes. It can be generated as a PDF or exported to an Excel spreadsheet. Reports > DOE > Curriculum > DOE Subject Performance How to generate a DOE Subject Performance report ...
How to generate a DOE Subject Performance report
The DOE Subject Performance report generates a curriculum performance summary per subject for departmental reporting purposes. This article explains how to configure and generate the report. Reports > DOE > Curriculum: DOE Subject Performance How do ...
How to generate a Retention Schedule
The Retention Schedule displays a list of learners who may be retained based on their promotion formula results. Reports > DOE > Curriculum: Retention Schedules Select the year and term. Select the grade. Click Preview or Export.
How to generate the DOE Promotion Statistics Report
The DOE Promotion Statistics Report is used for reporting to the Department of Education. It can be viewed as a PDF or exported to Excel. Reports > DOE > Curriculum > DOE Promotion Statistics How do I generate the report? Select the year and term. ...
How to generate a Progression Schedule
A Progression Schedule must be submitted to the Department of Education to indicate which learners have progressed to the following term or year. Reports > DOE > Curriculum > Progression Schedules How do I generate the report? Choose the Report ...
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