School Management Portal
Multi-Platform Communication
This function allows the user to send communication via different channels without duplication and unnecessary costs. It can send email, SMS, and d6 Connect (App) messages with a single action. My School > Communication > Send a message > ...
How to capture learner opening balances
Use this function to post learner (debtor) opening balance journals. This is not related to the general ledger opening balance journal (balance sheet opening). Capture all learner opening balances before posting the general ledger opening balance ...
How to link staff member subjects
Linking subjects to staff members identifies which teachers are qualified and available to teach specific subjects, forming the basis for timetable generation and mark sheet allocation. My School > Staff > Subjects How do I assign subjects to a ...
How to manage sponsors for certificates in d6
Sponsor names can be added to automatically print on specific certificates. My School > Achievements > Sponsors How do I add a sponsor? Click Create New. Type the sponsor's name in the required fields for Afrikaans and English. Click Save. How do I ...
General Enquiries
This function allows the school to read, respond to, and manage enquiries sent by parents via the d6 Connect app. My School > Communication > General Enquiries How do I read, respond to, and manage enquiries? Use the filter options at the top of the ...
How to manage general enquiries
The General Enquiries function allows your school to view and manage enquiries received from parents via the d6 Connect app. You can enable or disable the feature, assign staff to receive notifications, and read, answer, and manage all incoming ...
How to send and manage email in d6+
The email function in d6+ allows your school to send emails to parents, learners, debtors, staff, groups, other contacts, or custom email addresses. This article explains how to compose and send emails from the system. My School > System > ...
How to process debtor journals and adjustments
Debtor journals allow you to write off debts, pass corrections, hand over accounts to collectors, or reallocate credits within a family. This article covers all four journal types available in d6 Finances. Finances > Debtors: Journals Debtor ...
Homework module — deprecation notice
My School > Communication > Homework This section in the system will be discontinued soon due to very low usage. Homework should rather be saved as a pdf document and posted as a resource linked to the appropriate channels.
How to do debtor journals
The Debtor Journals function allows you to process three types of journals on debtor accounts. Click the Do a journal button and select the journal type from the dropdown. Finance > Debtors > Journals The three journal types are: Debtor Write-off ...
How to submit debit orders
The Debit Orders function allows you to preview and submit monthly debit order batches to Stratcol/Netcash. A daily Financial Task reminder counts down to the submission cut-off date to help you avoid missing it. Finances > Debtors > Debit Orders How ...
How to view and submit debit orders
The Debit Orders function allows you to view, confirm, and submit debit orders for the relevant month to Stratcol. Finance > Debtors: Debit Orders How do I view and submit debit orders? Click Create Debit Order submission and select the month. Select ...
How to set up a debit order
Debit orders are set up by activating them in the learner's profile under the Billing Tab (also known as the Third Screen of the learner profile). This article explains how to set up a standard debit order, as well as how to handle arrear debt or ...
Set up debit orders for a learner
Debit orders are set up in the learner's profile under the Billing tab (also known as the third screen). This article covers setting up current-year, previous-year and advance debit orders. My School > People > Learners > Learners: Learners Set up a ...
How to view the debit order submission status
The Debit Order Status Report function allows you to view the submission status of debit orders for a specific month. You can also perform actions directly from this screen, such as sending SMS or email communication and printing account statements. ...
How to manage d6 Communicator Absentee Notifications
Parents can use the Absentee Notifications feature to inform the school of learner absenteeism via the d6 Communicator app. Notifications are listed here and, if accepted on the same day, an absentee entry is automatically posted on the d6+ platform. ...
How to set up a Learning Programme
The Learning Programme defines the academic structure for each grade and term. It determines which subjects, components and assessments are offered and establishes the weighting for marks calculation. The system is pre-loaded with CAPS-aligned ...
Annual Budgets
How to create a new budget Click on the button to " Add Year " add a new budget. Choose the year for which the budget must be created. Enter the description in both English and Afrikaans. Click the "Add" button to add the budget. How to copy an ...
Debit Order Status
The Debit Order Status screen allows you to view the submission status of debit orders for a selected month, including which are pending, accepted, unpaid, or cancelled. Finances > Debtors > D/O Status How to view the debit order submission status ...
How to download and use Zoho Assist for remote support
Zoho Assist is a free remote desktop application that allows the d6 support team to connect to your computer to assist with support queries. We strongly recommend installing the application permanently so a shortcut is always available for future ...
How to use My Tasks on the home screen
The My Tasks screen is the first page you see after logging in to d6+. It displays a personalised list of outstanding actions linked to your user profile, grouped by module. This article explains how tasks are organised and how to act on them. My ...
Resource Categories
Resource Categories serve as headings for groups of resources. When a contributor adds a resource, they select a category to group it under. Parents and other contacts linked to channels associated with the resource will then be able to access it via ...
How to set up Discipline Actions
The Action Setup function allows you to configure discipline actions that are automatically triggered when a learner reaches a set number of violations. Actions can include letters for detention, interviews with parents, and more. Only violations are ...
Categories
Categories are used to group violation and recognition reasons into groups or levels. A default set of categories is provided when you start using the system. You can create, edit, or delete your own categories. Ensure that the Discipline Head and ...
Conduct
This function allows you to create violations and recognitions and link them to the specific levels created in the Categories section. Ensure that the Categories section is set up before proceeding. My School > Code of Conduct > Conduct How do I ...
How to set up and manage conduct
This function enables you to create violations and recognitions and link them to the specific levels created in the Categories section. Make sure that the Categories section is set up before proceeding. My School > Code of Conduct > Conduct Viewing ...
Process Actions
The Code of Conduct Process Actions function is task-driven. Tasks will only appear when a learner has reached a set number of violations as configured in the Action Setup module. Ensure that Action Setup is finalised before using this function. My ...
How to log a support request via email
To request assistance from the d6 Support team, log a ticket by sending an email to support@d6plus.co.za. You can also use the Send an Email Request function from within d6, which automatically registers your school name and contact details. My Home ...
School Setup
The School Setup is the first and most important step to complete before you can begin using the system. Complete all information as fully and accurately as possible — this data is used for LURITS exports and is a prerequisite for many other ...
How to use Discipline Action Control
The Discipline Action Control function is task-driven. Action Control tasks only appear once a learner has reached a set number of violations as configured in the Action Setup module, and after Action Processing has been completed. My School > System ...
Communication Groups
Communication Groups are the links between Parents, Other Contacts, and d6 Connect content. Multi-platform and d6 Connect messages can be sent to members of these groups. Members have access to resources, calendar events, or messages published to ...
How to manage Communication Groups
Communication Groups are the links between Parents, Staff, Other Contacts and d6 Connect content. Users gain access to resources, calendar events or messages published to groups because they are linked to those groups. Groups can also be used to send ...
How to set up Subject-Specific Formulas
Subject-Specific Formulas allow individualised mark calculation logic tailored to a single subject. Unlike Template Formulas (which apply to multiple subjects), these are used for subjects with unique assessment requirements that do not fit the ...
How to edit your user settings and password
This function allows users to update their personal information, change their password, and configure Two-Factor Authentication (2FA) for improved account security. My Home > My User Settings User settings Passwords and usernames are case-sensitive. ...
How to set up and manage curriculum remarks
The Remarks module allows you to create remarks that appear on reports at the end of the year or term. Remarks can be created at group level (Quarter, Grade, Subject, Task/LO) or individually per learner. After remarks have been created in the ...
How to manage Learning Outcomes and Tasks
Learning Outcomes (LOs) or Tasks represent the specific components that make up a subject’s assessment structure. For South African public schools these are pre-loaded based on CAPS requirements. This module allows administrators to create or modify ...
How to set up and manage Remarks
The Remarks module allows schools to create a database of standardised or personalised comments for learner report cards. Once the remarks database is set up here, comments are linked to learners in the Learners module. My School > Curriculum > ...
How to set up register classes
The Class Setup function allows you to assign a reference, classroom number and educator to each register class. My School > Curriculum > Year-End Preparation > Class Setup Important: Only complete these steps once the prerequisites have been met. ...
Waiting List Admissions
A Waiting List is created from information about learners who have registered for the following year and learners who have completed their re-registration. The waiting list helps your school manage upcoming enrolments and make admission decisions. My ...
How to give a learner a Left status
To mark a learner as left, you must open their record, change their status to "Left" or "Duplicate", and print their transfer card. This process helps your school keep learner data accurate. My School > People > Learners > Learners How do I mark a ...
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