School Management Portal
How to set up and manage curriculum remarks
The Remarks module allows you to create remarks that appear on reports at the end of the year or term. Remarks can be created at group level (Quarter, Grade, Subject, Task/LO) or individually per learner. After remarks have been created in the ...
How to manage Learning Outcomes and Tasks
Learning Outcomes (LOs) or Tasks represent the specific components that make up a subject’s assessment structure. For South African public schools these are pre-loaded based on CAPS requirements. This module allows administrators to create or modify ...
How to set up and manage Remarks
The Remarks module allows schools to create a database of standardised or personalised comments for learner report cards. Once the remarks database is set up here, comments are linked to learners in the Learners module. My School > Curriculum > ...
How to set up register classes
The Class Setup function allows you to assign a reference, classroom number and educator to each register class. My School > Curriculum > Year-End Preparation > Class Setup Important: Only complete these steps once the prerequisites have been met. ...
Waiting List Admissions
A Waiting List is created from information about learners who have registered for the following year and learners who have completed their re-registration. The waiting list helps your school manage upcoming enrolments and make admission decisions. My ...
How to give a learner a Left status
To mark a learner as left, you must open their record, change their status to "Left" or "Duplicate", and print their transfer card. This process helps your school keep learner data accurate. My School > People > Learners > Learners How do I mark a ...
Promote learners to the next grade
Promotions allow you to advance each learner to the next grade after completion of assessments and re-registrations. This feature is only available for grades configured with the "no Calculation" decision method, and you should ideally start with the ...
Biographical information
This article explains how to capture additional biographical information such as weight, height, and IQ for learners in d6+. My School > People > Learners > Learners > Biographical Information How to capture biographical information Select the year, ...
How do I group learners into classes for the next year?
The Class Grouping function allows administrators to automatically or manually assign learners to classes for the following academic year. This year-end workflow distributes learners across classes based on configurable criteria including tuition ...
How to do class grouping
The Class Grouping function is a year-end function that becomes available in the fourth quarter. It can only be done after the re-registration and promotion procedures have been completed, and after admissions have been processed. My School > People ...
How to manage staff members and user access
The Staff Management module serves as the central database for all school staff. It is essential that every staff member's details are loaded onto the system, regardless of whether they are paid by the Department of Education (Persal) or the ...
How to fix the popup blocker when reports won't open
If you generate a report in PDF format and nothing appears to happen, the most likely cause is a popup blocker preventing the report from opening. My Home > System Support > Check Popup Blocker Why is my report not opening? After clicking Preview, ...
How to capture Biographical Information
The Biographical Information function allows you to record additional developmental data — such as body weight, height and IQ — directly onto a learner’s profile, helping your school maintain a holistic view of each child’s progress and well-being. ...
How to set up Tardy and Late Setup
The Tardy and Late Setup module allows administrators to define attendance and disciplinary reasons and link them to discipline categories. This function enables the system to automatically generate system actions (letters, emails, SMS) when learners ...
How to capture learner remarks
The Learner Remarks function allows users to provide qualitative feedback to learners at various levels of the academic structure. My School > Curriculum > Remarks How do I capture learner remarks? Select the term, grade, and subject. Select a preset ...
How to register a new learner
The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing structures. This ...
How to edit a learner
Use this function to make changes to a learner's information. First search for the relevant learner and then edit the appropriate step in the learner registration process. My School > People: Learners > Learners How do I search for a learner? Use the ...
How to set up and manage the school calendar
How to set up and manage the school calendar in d6, including term dates, public holidays and school-specific events. My School > System > General > School Calendar How do I manage the school calendar? Navigate to My School > System > General > ...
How to generate learner report cards
How to generate a learner report card in d6, producing the official academic results document for distribution to parents at the end of each term. Reports > Report Cards How do I generate report cards? Navigate to Reports > Report Cards. Select the ...
How to generate a Staff Attendance report
How to generate a staff attendance report in d6, showing staff absenteeism records for a selected period. Reports > Staff: Staff Attendance How do I generate a Staff Attendance report? Navigate to Reports > Staff > Staff Attendance. Select the date ...
How to manage learner medical information
How to manage learner medical information in d6, recording allergies, chronic conditions, medication and emergency contacts. My School > People > Learners > Learner Overview: Medical How do I capture medical information? Open the learner's Learner ...
How to set up and manage grades
How to set up and manage grades in d6, defining the grade structure used across the school management system. My School > System > General > School Setup: Grades How do I add a grade? Navigate to My School > System > General > School Setup > Grades. ...
How to set up term dates
How to set up term dates in d6, defining the start and end dates of each school term for the academic year. My School > System > General > School Calendar > Term Dates How do I set up term dates? Navigate to My School > System > General > School ...
How to set up user rights
How to set up user rights in d6, controlling which modules and functions each staff member can access. My School > System > General > User Rights How do I set up a user rights profile? Navigate to My School > System > General > User Rights. Click Add ...
How to register a new staff member
How to register a new staff member in d6, capturing all personal, employment and access information. My School > People > Staff: Add Staff Member How do I add a new staff member? Navigate to My School > People > Staff. Click Add Staff Member. ...
Edit School Emblems
Edit School Emblems allows administrators to upload and manage the school logo displayed on reports, report cards and printed documents. My School > System > General > School Setup: School Emblem How do I update the school emblem? Navigate to My ...
Get started with Principal Timetabler
Get started with Principal Timetabler — the timetabling tool used to build school timetables that are then imported into d6. Principal Timetabler is a standalone application that integrates with d6. What is Principal Timetabler? Principal Timetabler ...
Historical Contact Information
Historical Contact Information stores previous contact details for learners and parents, maintaining an audit trail of address and number changes. My School > People > Learners > Learner Overview: Historical Contact Information How do I view ...
How to generate a Fax Cover Page
How to generate a Fax Cover Page in d6 for official school communications. Reports > Communication: Fax Cover Page How do I generate a Fax Cover Page? Navigate to Reports > Communication > Fax Cover Page. Enter the recipient name, fax number and ...
How to manage Discipline Letters
How to manage Discipline Letters in d6, printing and distributing letters generated by Action Control after a learner reaches a disciplinary threshold. My School > Code of Conduct > Discipline Letters How do I print discipline letters? Navigate to My ...
How to capture marks for learners — Educator quick guide
A quick-reference guide for educators on how to capture, verify and export learner marks using the d6 platform. My School > People: Learners > Learner Marks > Marks per Group How do I get access? Your admin needs to give you marks capture rights at ...
How to generate a Disabilities report
How to generate a Disabilities report in d6, listing learners with recorded disabilities for Department of Education compliance reporting. Reports > Learners: Disabilities How do I generate a Disabilities report? Navigate to Reports > Learners > ...
How to generate a Waiting Lists report
How to generate a Waiting Lists report in d6, showing learners who have been placed on the waiting list for admission. Reports > Learners: Waiting Lists How do I generate a Waiting Lists report? Navigate to Reports > Learners > Waiting Lists. Select ...
How to generate a Learner Numbers report
How to generate a Learner Numbers report in d6, summarising the total number of learners per grade, gender and phase. Reports > Learners: Learner Numbers How do I generate a Learner Numbers report? Navigate to Reports > Learners > Learner Numbers. ...
How to generate a Grade List
How to generate a Grade List in d6, showing all learners enrolled in a specific grade. Reports > Learners: Grade List How do I generate a Grade List? Navigate to Reports > Learners > Grade List. Select the academic year and grade. Click Preview to ...
How to generate a Birthday List
How to generate a Birthday List in d6, showing learners with birthdays in a selected month or date range. Reports > Learners: Birthday List How do I generate a Birthday List? Navigate to Reports > Learners > Birthday List. Select the month or date ...
Certificate Lists
Certificate Lists in d6 generate a printable list of learners who qualify for academic, cultural or sports certificates for a selected period. Reports > Learners: Certificate Lists How do I generate a Certificate List? Navigate to Reports > Learners ...
Re-registrations
Re-registrations allow learners to be re-enrolled for the next academic year, updating their grade and class allocation. My School > People > Learners: Re-registrations How do I re-register learners? Navigate to My School > People > Learners > ...
Staff Subjects
Staff Subjects links staff members to the subjects they teach, which controls timetable assignments and marks capture rights. My School > People > Staff > Staff Overview: Subjects How do I assign a subject to a staff member? Open the staff member's ...
Staff Absentees
Staff Absentees allows you to record which staff members were absent on a given day and the reason for the absence. My School > People > Staff > Attendance: Absentees How do I capture staff absentees? Navigate to My School > Staff > Attendance > ...
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