School Management Portal
How to set up and manage Reporting Structures
How to set up and manage Reporting Structures in d6, which define the marking and reporting hierarchy for subjects per grade. My School > System > Curriculum > Reporting Structures How do I add a Reporting Structure? Navigate to My School > System > ...
How to set up and manage learning programmes
How to set up and manage learning programmes in d6, which define the curriculum structure per grade and phase. My School > System > Curriculum > Learning Programmes How do I add a learning programme? Navigate to My School > System > Curriculum > ...
How to manage Creditor Invoices
How to manage creditor invoices in d6 by capturing supplier invoices for payment processing. Finances > Creditors: Invoices How do I capture a creditor invoice? Navigate to Finances > Creditors > Invoices. Click Add Invoice. Select the creditor. ...
How to set up a Cash Book Bank Account
Use this screen to set up new bank accounts in the cash book and link them to payment and receipt options. Each account has a unique code, name and active date. Finances > Cash Book > Accounts How do I create a new bank account? Click the red plus ...
How to set up the Budget
How to set up the budgeting module in d6, entering budget amounts per GL account for planning and variance reporting. Finances > Budget: Budget How do I capture a budget? Navigate to Finances > Budget > Budget. Select the financial year. Enter the ...
How to use the d6 Help Portal
The d6 portal (help.d6.co.za) is the online help centre where parents, staff and learners can find knowledge base articles, submit support tickets and track their requests. https://help.d6.co.za What can I do on the d6 help portal? Browse help ...
How to set up and manage Subjects
How to set up and manage subjects in d6, including adding new subjects and linking them to grades and phases. My School > System > Curriculum > Subjects How do I add a subject? Navigate to My School > System > Curriculum > Subjects. Click Add ...
How to generate a Creditor Statement
The Creditor Statement report shows all transactions against a specific creditor account for a selected period. Reports > Finance > Creditors: Creditor Statement How do I generate a Creditor Statement? Select the creditor. Set the from and to dates. ...
How to generate a Receipts List report
The Receipts List report shows all receipts captured for a selected period and bank account. Reports > Finance > Debtors: Receipts List How do I generate a Receipts List? Select the bank account. Set the from and to dates. Click Preview to generate ...
How to generate a Cash Book report
The Cash Book report lists all bank transactions for a selected account and period in chronological order, similar to a bank statement. Reports > Finance > Bank: Cash Book How do I generate a Cash Book report? Select the bank account. Set the from ...
How to generate a Debtor Age Analysis
The Age Analysis report shows debtor balances grouped by age bracket (current, 30, 60, 90+ days) to identify overdue accounts. Reports > Finance > Debtors: Age Analysis How do I generate an Age Analysis? Navigate to Reports > Finance > Debtors > Age ...
How to export marks to Excel
The Export Marks and Statistics function exports all learner marks for a selected year and phase to Excel for departmental submissions. My School > People: Learners > Learner Marks: Export Marks and Statistics How do I export marks to Excel? Navigate ...
How to manage Marks Capture Rights
The Marks Capture Rights module controls which staff members can capture marks for which subjects and grades. My School > System > Curriculum > Curriculum Setup > Marks Capture Rights How do I assign marks capture rights? Navigate to Marks Capture ...
How to use the Marks Log
The Marks Log tracks every change made to learner marks, showing who made the change, when, and what the original and new values were. My School > System > Curriculum > Curriculum Setup > Marks Log How do I view the Marks Log? Navigate to My School > ...
How to generate finance reports
How to generate finance reports in d6, covering debtors, creditors, bank and general ledger reporting. Reports > Finance What finance reports are available? Debtors: Outstanding Fees, Account Statements, Receipts List, Age Analysis. Creditors: ...
How to generate staff reports
How to generate staff reports in d6, including personnel lists, attendance summaries and leave reports. Reports > Staff What staff reports are available? Personnel Register: Full staff list with personal and employment details. Staff Attendance: ...
How to reset or change your d6 password
How to reset a forgotten password in d6. d6 Login Page How do I reset my password? Go to the d6 login page. Click Forgot Password. Enter your email address and click Send Reset Link. Check your email for the reset link and follow the instructions. ...
d6 Communicator staff app — overview and setup
The d6 Communicator staff app allows teachers and administrators to send SMS messages and view key school information from their smartphone. Available on the Apple App Store and Google Play Store: search "d6 Communicator" What can staff do on the d6 ...
d6 Connect parent app — overview and activation
The d6 Connect parent app allows parents to receive school communications, view their child's information and submit requests directly from their smartphone. Available on the Apple App Store and Google Play Store: search "d6 Connect" What can parents ...
How to manage user rights
How to manage user rights in d6 — user rights control which modules and functions each staff member can access. My School > System > User Management > User Rights How do I assign user rights? Navigate to My School > System > User Management > User ...
How to manage Staff
How to manage staff in d6, including adding new staff members, updating profiles and managing access rights. My School > People > Staff How do I add a new staff member? Navigate to My School > People > Staff. Click Add Staff Member. Complete the ...
How to generate a Budget Report
The Budget Report shows actual income and expenditure compared to the budgeted amounts for each category, helping schools monitor financial performance against plan. Reports > Finance > Budget: Budget Report How do I generate a Budget Report? Select ...
How to generate a Cash Flow report
The Cash Flow report shows money coming in and going out of the school over a selected period, based on actual bank transactions. Reports > Finance > General Ledger: Cash Flow How do I generate a Cash Flow report? Select the from and to dates. Select ...
How to generate a Balance Sheet
The Balance Sheet report shows the school's assets, liabilities and equity at a specific point in time. Reports > Finance > General Ledger: Balance Sheet How do I generate a Balance Sheet? Select the date as at which the Balance Sheet must reflect. ...
How to set up the School Setup module
How to set up the School Setup module in d6, where core school information is configured including the school name, EMIS number, physical address and contact details. My School > System > General > School Setup How do I update school setup ...
How to manage families and link learners
How to manage families and link learners in d6 — family records connect learners to parents and accountable persons for billing and communication. My School > People > Families How do I create a new family? Navigate to My School > People > Families. ...
How to manage school calendars
How to manage school calendars in d6 — set up, edit and view the school calendar including terms, holidays and events. My School > System > General > Calendars How do I view the school calendar? Navigate to My School > System > General > Calendars to ...
How to register and manage Learners
How to how to register and manage Learners in d6 — covering initial registration, updating learner records, and managing the enrolment lifecycle. My School > People > Learners How do I register a new learner? Click Register Learner. Complete all ...
How to set up disciplinary actions
How to set up disciplinary actions in d6 — configure the incident types, point values and Code of Conduct categories used in the discipline module. My School > System > Code of Conduct: Disciplinary Actions Setup How do I add an incident type? ...
How to manage learner discipline and recognitions
How to manage learner discipline and recognitions in d6, including capturing incidents, applying actions and recording achievements. My School > People > Learners: Code of Conduct How do I capture a discipline incident? Open the learner record and go ...
How to view SMS feedback in My SMS
How to view SMS feedback in My SMS — check delivery status and responses for messages you have sent. My Home > My SMS How do I view SMS feedback? Navigate to My Home > My SMS. Select the message you sent. Click on it to expand the delivery report. ...
How to manage My User Information
How to manage My User Information — update your personal details, change your password and manage your notification preferences. My Home > My User Information How do I update my user information? Navigate to My Home > My User Information. Click Edit. ...
How to set up and view emergency numbers
How to set up and view emergency numbers in d6. Emergency numbers store the contact details of the nearest emergency services. My School > System > General > Databases: Emergency Numbers How do I set up emergency numbers? Navigate to My School > ...
Set up and manage academic terms
Set up and manage academic terms to define the school year structure used across attendance, marks and reporting. My School > System > General > Calendars: Academic Terms How do I set up an academic term? Click Add Term. Enter the term name, start ...
Tardy and Late
Tardy and Late allows you to record learners who arrive late to school or to class, separate from the standard absentee process. My School > People > Learners > Attendance: Tardy and Late How do I capture a tardy or late arrival? Click Add Entry. ...
How to use the Whereabouts function
How to use the Whereabouts function to log and track the current location of learners during school hours. My School > People > Learners: Whereabouts How do I log a learner's whereabouts? Navigate to My School > Learners > Whereabouts. Search for the ...
Whereabouts Setup
The Whereabouts Setup module configures the locations and activities used when tracking where learners are during school hours. My School > System > General > Whereabouts Setup How do I set up whereabouts locations? Click Add Location. Enter the ...
How to generate a Disabilities report
The Disabilities report lists learners with recorded disabilities or special needs, used for departmental reporting and resource planning. Reports > Learners > Learner Lists: Disabilities How do I generate a Disabilities report? Select the academic ...
How to generate a Waiting Lists report
The Waiting Lists report shows learners who have applied for enrolment but are waiting for placement in a grade or class. Reports > Learners > Learner Lists: Waiting Lists How do I generate a Waiting Lists report? Select the academic year. Choose the ...
How to generate a Learner Numbers report
The Learner Numbers report provides a statistical count of learners per grade and gender, useful for departmental returns and planning. Reports > Learners > Learner Lists: Learner Numbers How do I generate a Learner Numbers report? Select the ...
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