School Management Portal
How to import contacts
My School > General > Import Contacts Type <Ctrl> <F> to search for words in the article Use this screen to import other contacts from an Excel file. Please note that it must be an Excel file and NOT a CSV-format. Download the Excel-Template File ...
How to generate a Learner Profile Report
The Learner Profile Report generates a comprehensive profile for one or more learners as a PDF document. Adobe Acrobat Reader is required to view the report. Reports > Learners > Learner Profiles: Learner Profile How do I generate the report? Choose ...
Generate a Chart of Accounts Project List
Summary: Generate a comprehensive chart of accounts project list that maps your project-specific accounts and provides insight into your financial structure and account allocations. Navigation: Reports > Reports: Finances > Charts of Accounts: ...
How to process Code of Conduct actions
Action Processing allows you to generate and print Code of Conduct letters for learners. Four letter types are available: Notice Letter 1 to Parents, Notice of Detention, Interview with Parents, and Interview with SGB. Once you click Continue, a ...
How to generate a Top Achievers report
The Top Achievers report identifies the highest-performing learners within a specific grade or register class. It allows granular ranking based on individual subjects or overall academic averages across multiple terms, and is used to generate merit ...
How to generate Subject Group Lists
The Subject Group Lists report generates a printable record of learners grouped by subject and educator. It is primarily used as a physical grading sheet or attendance register, with customisable blank columns for manual data entry before digital ...
How to capture marks per learner or per group
The Marks function enables you to capture assessment marks either per individual learner or per group. It is the primary way teachers and administrators enter curriculum marks in d6+. My School > Learners: Learner Marks: Marks Per Group or Marks Per ...
How to generate a Creditor Age Analysis
The Creditor Age Analysis report provides an overview of outstanding creditor balances, sortable by days outstanding or payment terms. Reports > Finances > Creditors: Age Analysis How do I generate a Creditor Age Analysis? Choose the date for the ...
How to generate the Chart of Accounts General Ledger report
The Chart of Accounts General Ledger report lists all general ledger accounts configured for the school, filtered by status and sorted by your preferred grouping. Reports > Finances > Chart of Accounts: General Ledger How do I generate the report? ...
How to view and manage My Projects
The My Projects screen gives each project manager a quick overview of their projects — including the project balance and which learners have paid — provided learners have been linked to the project. My Home > MY Information > My Projects How do I ...
How to process requested changes from parents
Parents may request changes to learner information, such as contact details, personal data, or enrolment information. These requests should be processed carefully to ensure data accuracy and maintain proper records. To submit a change request: ...
Families
The Family Management system is used to group learners who share the same parents or household (brothers and sisters). A unique family code prevents data duplication and ensures that information such as contact details and financial statements is ...
How to manage parents, guardians and account holders
The Manage Parents module allows users to capture and edit the biographical and financial details of parents, guardians and account holders. This information is critical for communication, billing and statutory reporting (LURITS). My School > People ...
School Teams
My School > Sport > Sport Teams > School Teams Creating and editing school teams Click Sport Teams then Add team. Enter the team name in Afrikaans and in English. Select the colour and click Save. Double-click any field to edit it. You can change ...
Terms
Setting up terms is critically important because the system is term-driven. Modules such as Curriculum require this information as building blocks for later use. Public schools typically set up 4 terms per year; private schools generally use 3 terms. ...
How to manage next of kin contacts
Next of kin information is essential for emergency contact purposes and ensuring that learners' families can be reached when needed. You can add, update, and manage multiple next of kin contacts for each learner. To add a next of kin contact: Click ...
Emergency Numbers
Emergency numbers are the telephone numbers, addresses and other contact details of the nearest police station, ambulance, fire brigade, doctor or hospital. Emergency service details must be set up on the system. My School > System > General > ...
How to set up and manage Doctors
The Doctors module enables the school to build a database of family doctors and link them to learner and staff records. If a doctor's details are updated, the change applies automatically to all linked learners and staff members. My School > System > ...
Backup
This guide is for information purposes only. It explains the backups the system makes automatically to protect your school's data. My School > General > Backup How does the backup work? The system automatically creates backups on the server for the ...
How to set up and manage absence reasons
The database of absence reasons for learners and staff is configured here. Standard absence reasons are set in accordance with Department guidelines and theoretically do not need to be modified. If editing is required, do so only for spelling errors ...
How to manage waiting list admissions in d6
This article explains how to use the waiting list admissions function in d6. A waiting list is generated to display information about learners enrolled for the following year as well as learners whose re-registrations have already been indicated. My ...
How to manage Term Results
The Term Results module is an automatic diagnostic tool that calculates, monitors and moderates learner results for a specific term. The system evaluates marks against linked Result guidelines (e.g. 2012 DOE-NPPPPR) and provides a real-time status of ...
Subject Groups
A Subject Group is the organisational unit used to group learners for academic purposes. It determines which learners sit together in a class for a specific subject, who the teacher is, and in which classroom the lesson takes place. My School > ...
Subject Group Allocation
Subject Group Allocation is the process of assigning learners to the specific academic groups created in the Subject Groups module. This ensures that learners appear on the correct mark lists and are taken into account in the academic timetable. My ...
How to set up and configure a learning programme
A learning programme is a structured curriculum framework that outlines the subjects, courses, and learning outcomes for a specific grade or qualification level. Setting up learning programmes ensures that your school has a well-organised educational ...
Mark Schedules
The Mark Schedules module provides a range of reporting tools to audit, verify and export learner performance data. These reports are essential for ensuring that school marks align with the requirements of the Department of Basic Education (DBE) and ...
How to generate and export curriculum data reports
Curriculum data reports provide detailed insights into learner progress, subject performance, and educational outcomes. These reports are essential for tracking learner advancement and informing instructional decisions. To generate a curriculum data ...
Migration
Use the Migration report to generate a summary per Province of learners enrolled at your school. This report is used for DOE reporting on the origin of newly enrolled learners. Reports > Learners > Manage: Migration How do I generate the Migration ...
How to generate the Discipline Report
The Discipline Report generates an overview of learner or staff discipline items for the selected period. The report can also be emailed to parents. Reports > Learners > Management: Discipline How do I generate the Discipline Report? Select for whom ...
How to generate an Attendance Register
Attendance registers are used to record attendance by hand. For a report of previous attendance, refer to the Learner Attendance article. Reports > Learners > Manage > Attendance Register How do I generate an attendance register? Select the period: ...
How to do learner re-registrations
The Re-registrations function is used to re-register learners for the following year. This procedure affects statistics for Departmental reporting, the printing of transfer cards and learner class allocations for the following year. My School > ...
How to manage Other Contact Persons
The Other Contact Persons screen is used to manage contacts who are different from parents, staff and learners — for example, sports coaches or extramural educators. A mobile phone icon appears next to the names of contacts who have already ...
Staff Absences
The Staff Absences function generates reports for staff absences/leave per category or per staff member. In the d6+ system, absences/leave can be loaded for any date and term dates are used for totals. Reports > Staff > Staff: Absences Report per ...
Staff Attendance Reports
The Staff Attendance reports display previous staff attendance records. Term dates for educators are used for totals. For a new staff attendance register (to record attendance by hand), refer to the Staff Registers guide. Reports > Staff > Staff: ...
How to capture learner absences
Learner absences are used for several purposes: attendance statistics for the Department, days absent on reports, incentives for 100% attendance, and certificates. Accurate entry is important as it affects many other processes. My School > People > ...
How to manage Mark Capture Rights
The Mark Capture Rights function controls which staff members have access to capture or edit marks for specific subjects and subject groups. Rights can be assigned based on system roles (Subject Heads and Subject Group Teachers) or through manual ...
Learner-Family
The Learner-Family report is generated to display a list of learner information as well as family codes. It helps schools to identify learners from the same household and manage communication effectively. Reports > Learners > Learner Reports: ...
Promotions
Promotions allows you to promote each learner to the next grade. Start with the highest grade and work downwards. This step is only available after re-registrations have been completed. Note: This function is only available for grades where the No ...
Learning Programmes
A Learning Programme must be configured for each grade per term to enable the management of assessments and marks. It forms the foundation of the Curriculum module and ensures that marks are correctly calculated for reports, promotion schedules and ...
How to manage Learning Outcomes, Tasks and Components
Learning Outcomes (LOs) or Tasks represent the specific components that make up a subject's assessment structure. For public schools these are pre-loaded according to CAPS requirements. Administrators can create or edit components to meet specific ...
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