School Management Portal
How to generate a Discipline Report
The Discipline Report generates an overview of learner or staff discipline items for the selected period. Reports can also be emailed directly to parents. Reports > Learners > Management > Discipline How do I generate the Discipline Report? Select ...
How to generate an Eldest / Only report
The Eldest / Only report generates a summary of the eldest or only child in each register class, and can show either a summary of totals or detailed learner information. Reports > Learners > Eldest / Only How do I generate an Eldest / Only report? ...
How to generate a Migration Report
The Migration Report generates statistics on learner migration from other provinces or countries. Results are shown separately for boys and girls, plus a total. Reports > Learners > Management: Migration How do I generate a Migration report? Select ...
How to generate a learner absentees report
The Absentees Report allows staff to generate a report on learner absenteeism based on custom filter selections. This article explains how to configure and generate the report. Reports > Learners > Managements: Absentees How do I generate an ...
How to generate a Birthdays report
The Birthdays report generates a list of learner and/or staff birthdays for a selected period. Ensure all birth dates and ID numbers are fully captured in the system for accurate results. Reports > Learners > Birthdays How do I generate a birthday ...
How to view and print Educator Timetables
The Educator Timetables module provides a personalised view of the academic schedule for individual staff members, showing subject allocations and assigned venues once a timetable has been uploaded to d6+. My School > Staff > Timetables > Educator ...
How to manage Register Class Timetables
The Register Class Timetables module provides a read-only, learner-centric view of the school's academic schedule. Once a timetable has been uploaded from the Timetabler module, administrators and educators can view exactly where a specific register ...
How to view and print Classroom Timetables
The Classroom Timetables module allows users to view and print the scheduled activities for specific rooms. This feature is populated once a school has built a timetable — either through the d6+ Timetabler module or an external tool — and uploaded ...
How to complete the Admin Year-end process
The Admin Year-end process (roll-over) must be completed by every school to create learner and staff records for the following year. Start this process only after final marks have been entered and verified in d6+. If you are using the Timetabler ...
How to generate a Voters List
The Voters List function generates a list for SGB (School Governing Body) voting. The report can also be used to verify the correct linking of families with learners. Reports > Reports > Learners > Forms > Voters List How do I generate the Voters ...
How to print and customise registration forms
The Registration Forms function prints an empty registration form for new learners. Sections of the form can be edited and customised according to the school’s preference. Electronic registration via Excel import or online registration is also ...
How to generate a Learner Data Verification report
The Learner Data Verification report generates a 2-page form showing all current learner details as captured in the system. Staff can use this printed form to check for errors, which can then be corrected in the system. The form layout is fixed and ...
How to generate an Allocated Achievements report
The Allocated Achievements report prints a list of achievements allocated to learners. It is commonly used by the MC at an Awards Ceremony or Merit Evening to read out the certificates presented to each learner. Reports > Reports: Learners > Marks ...
Generate an imported assets report
This article explains how to generate a report of imported assets in d6+. You can filter by grouping, owner, location, status, and date range to view specific asset records. My School > System > Assets > Reports > Imported Assets How do I generate an ...
How to send a Multi-Platform Communication
Multi-Platform Communication allows a school to send the same message to registered d6 Connect members, and by email or SMS to unregistered parents — without duplication or unnecessary cost. My School > System: Communication > Send A Message: ...
How to manage Calendar Events
The Calendar Events function allows authorised staff to manage all school calendars and their events. Events can be added directly in the system or imported in bulk from an Excel file. Events can also be linked to d6 Connect push notifications or ...
How to set up and manage RSS Feeds
RSS Feeds (Rich Site Summary) allow your school to subscribe to a URL that delivers short articles or updates directly to selected d6 Connect channels. When a subscribed source publishes new content (such as a school blog post), it is automatically ...
How to match imported asset fields
When importing assets, the system automatically matches imported column headers to the corresponding system fields. The Match Imported Fields step allows you to manually match any fields that were not automatically matched. My School > System > ...
How to import assets in bulk
Assets can be entered in bulk on an Excel template and then imported into the d6+ Asset list, where they display per item. My School > System > Assets > Manage: Import Assets Important: If you need to add additional items after a previous import, ...
How to add Asset Suppliers
The Suppliers function allows you to maintain a list of asset suppliers that can be selected on the asset allocation screen. My School > System > Assets > Setup: Suppliers How do I add an asset supplier? Click Add New. Enter the name of the supplier. ...
How to generate an admission or left register
The Admission/Left Register generates a list of learners admitted to or who have left the school, per grade, for a specific period. This article explains how to configure and generate the report. Reports > Learners > Learner Reports: Admission/Left ...
How to generate a Class List
A class list generates all learner names in a class on the same document. Various options control what information is included and how the list is formatted. Reports > Learners > Learner Reports: Class Lists How do I generate a class list? For class ...
How to set up Ground Plans and Locations
The Ground Plans and Locations module is used to set up the different venues at the school. All assets are allocated to these venues. Plotting a location on the map is optional, not compulsory. My School > System > Assets > Setup: Ground Plans and ...
How to manage Asset Categories
Asset Categories are preset groupings used to organise school assets. Categories cannot be added or edited — they are fixed by the system. My School > System > Assets > System Lookup: Asset Categories How do I view the asset categories? Click the ...
How to generate Sports Teams reports
The Sports Teams report generates a list of learners in sport teams. It can be produced per Athletic Team, per Gender/Age, or as a Quick Summary. Reports > Learners > Sport Teams How do I generate a Sports Teams report? Select the year for the ...
How to view and manage Compliance Tasks
The Compliance Tasks screen displays a list of all tasks related to SA-SAMS submission data. Use this function to monitor outstanding compliance items before submitting data to the Department of Education. My School > d6 Initiatives > Compliance > ...
How to set up and manage Billing Categories
Billing Categories are the different types of fees a school charges — for example, School Fees, After School Care, Meals, Extra Classes. Only one school fee billing category should be created for the entire school, though multiple payment options ...
How to create and manage creditor credit notes
Creditor credit notes allow you to capture credits on supplier accounts. Captured credit notes can be sent for approval or saved as a draft to be completed later. This article explains how to create, edit, copy, delete, and resubmit creditor credit ...
How to generate a Staff Data Verification form
The Staff Data Verification report generates a 2-page form containing all current staff details as captured in the system. It can be used to verify and confirm staff information is accurate and up to date. Reports > Staff > Data Verification How do I ...
How to generate a Profile Request form
A Profile Request is a formal request from one school to another to release learner information such as recent marks, Ed Lab data, and transfer cards. The form is printed and sent to the previous school to gather the required information. Reports > ...
Achievements Overview — how the Achievements module works
The Achievements module allows schools to set up academic criteria and formulas for automatic certificate allocations, and to manually allocate achievements for sport, culture, leadership and other categories. Certificates can be printed on ...
Print Certificates
Print Certificates allows you to print all linked certificates according to the certificate template you have selected. You can print certificates in various language preferences and sort orders. My School > System: Achievements > Print: Print ...
How to print achievement certificates
The Print Certificates function prints all allocated certificates according to the linked certificate templates. Certificates must be allocated to learners beforehand via the Achievements module. My School > Achievements > Print > Print Certificates ...
How to import LURITS files
The Import LURITS Files function allows schools to import XML feedback files from the Department of Education to update learner and educator LURITS numbers in d6+. My School > d6 Initiatives > Compliance > Compliance: Import LURITS Files Important: ...
How to import contacts
My School > General > Import Contacts Type <Ctrl> <F> to search for words in the article Use this screen to import other contacts from an Excel file. Please note that it must be an Excel file and NOT a CSV-format. Download the Excel-Template File ...
How to generate a Learner Profile Report
The Learner Profile Report generates a comprehensive profile for one or more learners as a PDF document. Adobe Acrobat Reader is required to view the report. Reports > Learners > Learner Profiles: Learner Profile How do I generate the report? Choose ...
Generate a Chart of Accounts Project List
Summary: Generate a comprehensive chart of accounts project list that maps your project-specific accounts and provides insight into your financial structure and account allocations. Navigation: Reports > Reports: Finances > Charts of Accounts: ...
How to process Code of Conduct actions
Action Processing allows you to generate and print Code of Conduct letters for learners. Four letter types are available: Notice Letter 1 to Parents, Notice of Detention, Interview with Parents, and Interview with SGB. Once you click Continue, a ...
How to generate a Top Achievers report
The Top Achievers report identifies the highest-performing learners within a specific grade or register class. It allows granular ranking based on individual subjects or overall academic averages across multiple terms, and is used to generate merit ...
How to generate Subject Group Lists
The Subject Group Lists report generates a printable record of learners grouped by subject and educator. It is primarily used as a physical grading sheet or attendance register, with customisable blank columns for manual data entry before digital ...
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