School Management Portal
How to set up Holidays
The system automatically accommodates national public holidays. Holidays assist with statistical reporting on attendance and prevent absences from being accidentally captured on a public holiday. If a national public holiday falls on a Sunday, the ...
Staff Subjects
The Staff Subjects module is used to link subjects to teachers. It identifies which teachers are available to offer specific subjects, which forms the basis for timetable generation and the assignment of mark sheets. My School > People > Staff: ...
How to generate a groups report for communication channels
The Groups Report generates a membership list for communication groups set up under My School > Communication > Communication Channels. Reports > Learners > Management: Groups Report How do I generate a groups report? Move the groups you want to ...
Staff Absentees
This report allows you to generate a staff absenteeism report for any date range. The report uses learner term dates to count days and can be displayed per term or for the full year. Reports > Reports: Staff > Staff: Absentees How to generate a Staff ...
Parents
The Parent Management module allows school administrators to maintain a comprehensive database of families. Accurate parent data is the backbone of school communication, financial billing, and statutory LURITS compliance. My School > People: Parents ...
Outstanding Fees
This article explains how to generate the outstanding fees report in d6+. The report shows outstanding balances for school debtors, debt collectors or other debtors, and is generated as a PDF document. Reports > Finances > Debtors: Outstanding Fees ...
Levy Categories
Levy categories are the typical fees charged by the school, such as School Fees, After-school Care, Meals, Extra Classes or Arts Academy. Before billing can be done, the billing setup must be completed: this includes levy and grouping categories and ...
How to manage families and link learners
In d6, Families are used to group learners who share the same household or parents (e.g. siblings or foster home residents). Proper family grouping prevents duplicate parent profiles and ensures school fee billing is consolidated under a single ...
Hoe om Leerders te registreer en te bestuur
Die Leerders-module is die sentrale administratiewe spilpunt van die d6 skoolbestuursoplossing. Dit fasiliteer die vaslegging en bestuur van leerderdemografie, mediese data, ouer-/voogkontakinligting en finansiële faktuurstrukture. My Skool > Mense > ...
New Debtor Notes and Arrangements
There are three types of debtor notes: an Internal Note, a Text Note, and a Payment Arrangement. Payment arrangements are commitments made by debtors to pay at a later date or under a specific agreement. The user right required is 5.3.5 under the ...
Creditor Credit Notes
This article explains how to create, edit, copy, delete, and resubmit rejected creditor credit notes. Finance > Creditors: Credit Notes How do I create a credit note? Click Create a credit note. Select the creditor and complete the details. Click ...
How to process a deposit
Deposits are the process of grouping receipts together and sending them to the bank so that only one entry appears on the bank statement. Finance > Cashbook > Deposit How do I process a deposit? Select the receipts you want to deposit. Confirm the ...
Approve Transactions
This function facilitates the approval or rejection of invoices and credit notes. Transactions can be approved per invoice or per invoice line, allowing partial approval. Finance > Creditors: Approve Transactions How do I approve a transaction? ...
Budget Categories
Budget categories are used to group budget items under Income/Expenditure or Capital accounts. Finance > General Ledger > Budget by Category How do I create a budget category? Click Create new category. Enter the name and the linked general ledger ...
Creditor Journals
Creditor journals allow you to record adjustments between general ledger accounts and creditor accounts. Finance > Creditors: Journals How do I process a creditor journal? Click Create journal. Select the creditor, date, and general ledger accounts. ...
Bank Transfers
The Transfers function enables you to perform and search for bank transfers between bank accounts. Transfers are automatically linked on the bank reconciliation and display in a yellow block. Verify that the linked transaction is correct before ...
General Ledger Journals
The Journals function in d6 Finance allows authorised users to manually post entries directly between General Ledger accounts and Projects. This is used to make corrections, reverse incorrect postings, reallocate costs, or record any financial ...
How to manage general ledger accounts
The Chart of Accounts (COA) serves as the foundation of the d6 Finance module, acting as a repository for all financial transactions. It categorises and summarises data into a logical structure to facilitate accurate bookkeeping, financial reporting ...
How to do a bank reconciliation
There are two types of bank reconciliation in d6+. The first is a partially automated process where imported bank statements are reconciled with any account from which statements can be drawn (excluding the petty cash account and short-term ...
Payment Options
Payment Options are set up once a year to bill learners monthly, quarterly, or annually for school fees and other charges. Once created, learners can be linked individually or in bulk. Finance > Debtors > Payment Options How to create a payment ...
Receipts
A receipt is a document proving that money was paid to and received by the school. The system supports multiple receipt types; the accounting entries are the same for all types — the cashbook is debited and the selected accounts or projects are ...
Edit School Emblems
This article explains how to set up your school's emblem, report background and the principal's signature. Users with “View and Edit” rights for School Administration or Report Template will have access to this option. Admin > System Setup > Edit ...
How to set up school activities and categories
School Categories and Activities are used to group different achievements. This article explains how to add new activities, edit or delete existing ones, and set the printing order on certificates. My School > System > Achievements > Databases: ...
How to manage school calendars
Calendars can be added, edited and deleted here. Calendars created during channel setup also appear in this table and can be modified further. Calendars can be synchronised with Google Calendar or an iCal feed. My School > Communication > ...
My SMS
This function allows you to view all SMS messages sent by a specific user from the system, as well as replies and feedback from parents. Each user can only view their own SMS messages. My School > Communication > SMS > My SMS How do I view sent SMS ...
My Tasks — overview of the Task List
The Task List is the first page you see when you log in. Tasks are linked to your user profile — you only see tasks for which you are responsible. My Home > My Budget: My Tasks (Task List) What tasks appear on my Task List? Tasks cover various ...
How to view SMS feedback in My SMS
The My SMS screen shows a list of all SMS messages you have sent in the selected year, along with any replies received from parents. My School > Communication > SMS > My SMS What information does My SMS display? All SMS messages sent to Parents, ...
How to manage My User Information
The My User Information module allows users to update their personal information, change their password, set up Two-Factor Verification (2FV), and change the interface language. My Home > My User Information Password Passwords and usernames are ...
How to set up and view emergency numbers
Emergency numbers are the telephone numbers, addresses and other contact details of the nearest police station, ambulance, fire brigade, doctor or hospital. Emergency service details must be set up on the system. My School > System > General > ...
Set up and manage academic terms
The Terms module defines the academic calendar structure within d6. Because the system is term-driven, term dates must be configured before modules such as Curriculum, Absenteeism, and Staff Leave can function correctly. Public schools typically use ...
How to generate a Whereabouts Report
The Whereabouts function links absenteeism and discipline. It allows you to capture valid reasons for a learner's absence while simultaneously updating their Code of Conduct records where the reason is disciplinary (e.g. truancy or unexcused ...
Communication Categories
Communication categories are used to categorise information shared with clients and users. Categories used to sort resources will appear on the mobile app of designated users. My School > System > Communication > Communication Categories How to ...
Tardy and Late
Learner Tardy and Late facilitates the handling of latecomers, learners who leave early, and learners who miss certain periods of the day. It serves as a link between the learner absence and learner discipline modules. My School > Learners > ...
How to set up disciplinary actions
The Action Setup function allows you to configure disciplinary actions that are automatically generated when a learner reaches a specified number of violations. Actions can include letters for detention, interviews with parents, and more. Only ...
How to set up the School Setup module
The School Setup module is the foundational configuration for the d6 system. It establishes the school's identity, physical location, governance structure and financial parameters. Accuracy here is critical — it drives LURITS submissions, DoE ...
Whereabouts Setup
The Whereabouts Setup module allows you to view and manage the available Whereabouts types and reasons used when capturing learner whereabouts entries. Whereabouts reasons can be linked to discipline, so that late arrivals are automatically recorded ...
How to manage learner discipline and recognitions
The Discipline module allows staff with appropriate permissions to record both violations (negative incidents) and recognitions (positive achievements). This centralised tracking ensures a transparent record of learner conduct, which contributes to ...
How to capture learner absentees
The Absentees module allows for the manual recording and management of learner absences. This data is used to generate official attendance statistics, populate academic reports, and trigger parent notifications. My School > People > Learners > ...
How to register and manage Learners
The Learners module is the central administrative hub of the d6 school management solution. It facilitates the capture and management of learner demographics, medical data, parent/guardian contact information, and financial billing structures. My ...
Certificate Lists
Note: This module refers to the old Certificate module. Use the Allocated Achievements function for certificate-related reporting instead. This article is for information purposes only, as the old Certificates module has been replaced by Achievement ...
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